Funds Company Secretary

Matheson LLP; Dublin; On-site; EUR 55,000 - 75,000; Full time

Job summary

Matheson LLP is seeking an experienced Company Secretary to join our Funds Company Secretarial team in Dublin. You will manage a portfolio of clients, ensure statutory compliance, and support board governance in a collaborative, client-focused environment.

You will work with regulated entities, prepare detailed minutes, and develop robust processes to improve service delivery. The role offers opportunity for developing expertise within a leading Irish law firm.

Qualifications

• 2–3 years relevant company secretarial experience.
• Experience with regulated entities and filings.
• Superb eye for detail, highly organised, robust processes.
• Excellent communication skills and ownership for delivery.
• Highly client-focused and committed to exceeding expectations.
• Collaborative team player with ability to build relationships.
• Creative problem solver with business acumen.

Responsibilities

• Manage company secretarial matters for the group’s portfolio of clients.
• Collaborate with client legal teams.
• Deal with incorporations, dissolutions, board changes and constitutional amendments.
• Ensure statutory filing obligations are met including beneficial ownership and annual returns.
• Maintain statutory books and file management.
• Attend board meetings and prepare minutes.
• Provide responsive client service for company secretarial queries.
• Ensure ongoing compliance from a company secretarial perspective.
• Develop the service offering for clients; liaise with clients and colleagues.

Skills

2–3 years experience

Regulated entities experience

Attention to detail

Communication skills

Client focus

Collaboration

Problem solving

Job description

Our Funds Company Secretarial team provides an expert service to our clients. We have an opportunity for an experienced Company Secretary to join the team where you will work with a sophisticated client base in a collaborative and supportive environment.

About the role

In this role you will:

• Manage company secretarial matters for the group's portfolio of clients;
• Work collaboratively with our client legal teams;
• Deal with company incorporations and dissolutions, board changes and amendments to constitutional documents;
• Ensure companies satisfy their statutory filing obligations including beneficial ownership and annual return requirements;
• Maintain statutory books and the management of files;
• Attend board meetings and prepare detailed minutes;
• Provide a highly responsive client service for company secretarial queries;
• Ensure ongoing compliance from a company secretarial perspective;
• Develop the service offering to our clients; and
• Liaise with clients and colleagues across the firm.

About the person

• You will have at least two to three years' relevant experience;
• You will have experience with regulated entities and filings;
• You have a superb eye for detail, are highly organised and able to structure robust processes;
• You have excellent communication skills and take ownership for delivery;
• You are highly client focused and committed to consistently exceeding client expectations;
• You are a collaborative team player with the ability to build effective relationships; and
• You really enjoy the work you do, are a creative problem solver with a sense of urgency and an innate business acumen.

At Matheson, we strive to make a meaningful contribution to our community - our clients, our people and our society. We take pride in what we do and consistently deliver excellent service. We invest in developing our people, seek to give back to society and are strong advocates for our economy. We provide an excellent working environment and the opportunity to engage in a range of learning and development initiatives. Our Impactful Business Programme is delivered by a number of committees which drive key initiatives around D\&I, CSR, Sustainability and the Arts. We hold the Investors in Diversity Gold Standard Award from the Irish Centre for Diversity in recognition of the firm’s development and implementation of people-focused D\&I initiatives. We are a founding signatory of the Pro Bono Pledge Ireland.

We offer agile working and the technology to facilitate it, and are proud to support and promote the Mindful Business Charter. We provide an excellent working environment, a competitive benefits package and the opportunity to engage in a range of learning and development initiatives which are specifically tailored to your level.

Accessibility: If you require any accommodation during the recruitment process, please contact us and we will work with you to ensure the best possible candidate experience.

We value a diverse and inclusive workforce and are an equal opportunities employer