Company Secretary Manager

Alter Domus; Dublin; On-site; EUR 95,000 - 125,000; Full time

Benefits offered by this job

ACCA support and study leave

Flexible work arrangements

Generous holidays + birthday day off

Mentoring throughout career

Employee Share Plan

24/7 Employee Assistance Program

Job summary

Alter Domus in Ireland is seeking an experienced Company Secretary leader to manage the Company Secretary team within Corporate Service. You will mentor staff, ensure governance standards, and act as the key link for client escalation and relationship management.

You will support senior management on technology adoption, KPI/risk management, and coordination with revenue, billing, and other functions. This role demands strong governance expertise and client focus in a hybrid Dublin setting.

Qualifications

• University degree in law or business with strong academics.
• Corporate governance or company secretarial qualification.
• At least 5 years in legal or company secretarial fields; financial services exposure is a plus.
• Strong knowledge of Companies Act 2014.
• Excellent communication and relationship-building skills.

Responsibilities

• Lead the Company Secretary team within Corporate Service for governance delivery.
• Build relationships with clients, operations teams, and service providers.
• Oversee company secretarial transactions: incorporations, share changes, filings, minutes.
• Improve day-to-day governance processes and controls.
• Monitor regulatory changes and advise on actions.
• Coordinate onboarding of client structures and complex groups.
• Prepare board packs and maintain compliance calendars for ICAVs/ILPs.
• Collaborate with Directors to ensure strong governance across entities.
• Support Co-Sec with accounting and revenue processes.
• Ensure logs and trackers are up-to-date and accurate.
• Assist with client engagement and transactions.

Skills

Team spirit

Communication skills

Client relationships

Initiative

Education

University degree in law or business

Corporate governance or company secretarial qualification

Job description

ABOUT US:

As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning "The Other House" in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions.

With a deep understanding of what it takes to succeed in alternatives, we believe in being different - in what we do, in how we work and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.

Find out more about life at Alter Domus at careers.alterdomus.com

YOUR ROLE

Managing the Company Secretary team within the Corporate Service function, providing knowledge support and mentoring team members for the delivery of company secretary services, acting as key link for client escalation and relationship management, adopting and building robust controls and processes for the team to ensure compliance with corporate governance, constitutional documents, regulatory obligations, companies act, central bank requirements, statutory filings and ongoing governance standard. You will also support the senior management in cultivating an environment for technology development and adoption, work closely with other managers in the Corporate Service functions for KPI and risk management, support other internal functions such as revenue recognition and billing processing.

YOUR RESPONSIBILITIES

• Managing a team to provide company secretarial services to Irish based structures both regulated and unregulated;
• Forming relationships with both clients, Alter Domus operations teams & service providers (AIFM, Administrator, Depositary, Investment Manager & Legal Counsel);
• Overseeing various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, buy back, power of attorney, loan notes etc.) to include preparation and/or review of the necessary corporate approvals, Companies Registration Office filings, statutory registers updates etc.;
• Enhance process and procedures for managing day-to-day company secretarial operations of the entities;
• Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action;
• Collaborating on setup and / or on-boarding of client structures, and administering complex international structures;
• Preparing for and attending board and shareholders' meetings, documenting, drafting and or reviewing and circulating minutes and actions agreed upon;
• Preparing board packs and maintaining the annual compliance calendar of ICAVs and ILPs;
• Take a proactive approach interacting with Independent Non-Executive Directors to ensure a high level of corporate governance is enforced for all entities;
• Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met;
• Proactive collaboration between the Co-Sec and Accounting teams as well as other Alter Domus offices, with a focus on client service delivery;
• Ensuring the internal processes are followed and logs/trackers are updated;
• Supporting team on client engagement and transactions.

YOUR PROFILE

• A university law or business graduate, with an excellent academic background;
• Have corporate governance or company secretarial qualification;
• 5 years relevant experience in legal or company secretarial fields, exposure in financial services or corporate administration is an asset but not a requirement;
• Strong knowledge of Companies Act 2014
• Possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate;
• Flexible and hands-on approach;
• Excellent attention to detail essential;
• Ability to prioritise and to handle multiple projects simultaneously is essential;
• Strong communication skills with ability to work across multiple levels.

WHAT WE OFFER

We are committed to supporting your development, advancing your career, and providing benefits that matter to you.

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning.

Our global benefits also include:

• Support for professional accreditations such as ACCA and study leave
• Flexible arrangements, generous holidays, plus an additional day off for your birthday!
• Continuous mentoring along your career progression
• Active sports, events and social committees across our offices
• 24/7 support available from our Employee Assistance Program
• The opportunity to invest in our growth and success through our Employee Share Plan
• Plus additional local benefits depending on your location

Alter Domus is an Equal Opportunity Employer: Equity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)

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