Administrator

Hollybank Trustees Ltd; Limerick; On-site; EUR 28,000 - 38,000; Full time

Job summary

Apleona Ireland is seeking an Administrator for a pharmaceutical site in Limerick. Working pattern: Mon-Thu 08:00-16:30, Fri 08:00-15:30. You will coordinate hard and soft facilities services, manage staff, KPIs, budgets, and monthly reports.

The role requires effective communication, reliability, and the ability to work under pressure to meet deadlines. This position is based on site in Limerick with standard working hours.

Qualifications

• Experience coordinating Hard and Soft Facilities Services.
• Experience in managing people.
• Experience with KPIs and client interactions.
• A qualification in Facilities Management preferably or suitable qualification in a business or technical field.
• Excellent interpersonal and communication skills.
• Flexible, Honest and reliable.

Responsibilities

• Be a hands on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.
• Ensure the timely execution of all Work Orders.
• Ensure KPIs are being achieved, escalating known issues to account manager.
• Review and approve sub-contractor invoices and verify works done.
• Ensure Service Inspections are carried out in detail, documented and executed in a timely and efficient manner.
• Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing.
• Knows and ensures consistent compliance with companies Health, Safety & Quality policies and procedures.
• Ensures efficient management of all utilities, monitor and document consumption levels.
• Ensures efficient stock management and maintains sufficient levels of cleaning chemicals and consumables.
• Ensures high standards of cleaning are maintained at all times in accordance with the company cleaning policy.
• Ensure efficient management of the Asset register. Ensuring all damaged FF&E is recorded and reported.
• Ensure any accidental and wilful damage is recorded and reported promptly.
• Manage Time and Attendance records, manage and sign off on Annual leave requests, manage sick leave, staff queries.
• Manage staff training through Human Focus.
• Ability to work under pressure to tight deadlines
• Providing accurate monthly reports on staff issues, PPM's and reactive works on a monthly basis

Skills

Facilities Coordination

People Management

KPIs & Client Interaction

Interpersonal Communication

Flexible & Reliable

Education

Facilities Management or related qualification

Job description

Apleona Ireland is looking for team members to join the team in the Administrator role in a pharmaceutical site in Limerick

Working Pattern: Mon-Thursday from 08:00-16:30 and Friday from 8:00-15:30

Main duties and responsibilities

• Be a hands on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.
• Ensure the timely execution of all Work Orders
• Ensure Key Performance Indicators are being achieved, escalating known issues to account manager
• Review and approve sub-contractor invoices and verify works done
• Ensure Service Inspections are carried out in detail, documented and executed in a timely and efficient manner.
• Co-ordinate all contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing.
• Knows and ensures consistent compliance with companies Health, Safety & Quality policies and procedures.
• Ensures efficient management of all utilities, monitor and document consumption levels.
• Ensures efficient stock management and maintains sufficient levels of cleaning chemicals and consumables.
• Ensures high standards of cleaning are maintained at all times in accordance with the company cleaning policy.
• Ensure efficient management of the Asset register. Ensuring all damaged FF&E is recorded and reported.
• Ensure any accidental and wilful damage is recorded and reported promptly.
• Manage Time and Attendance records, manage and sign off on Annual leave requests, manage sick leave, staff queries.
• Manage staff training through Human Focus.
• Ability to work under pressure to tight deadlines
• Providing accurate monthly reports on staff issues, PPM's and reactive works on a monthly basis

Qualifications and Experience

• Experience coordinating Hard and Soft Facilities Services.
• Experience in managing people
• Experience with KPIs and client interactions
• A qualification in Facilities Management preferably or suitable qualification in a business or technical field.
• Excellent interpersonal and communication skills
• Flexible, Honest and reliable