Construction Administrator: Scheduling, Quotes & Site Files

Osborne Recruitment; Dublin; On-site; EUR 41,000 - 50,000; Full time

Benefits offered by this job

Onsite

Onsite Parking

Pension Scheme

21 days annual leave

Job summary

Osborne Recruitment is seeking a Construction Administrator for a Dublin-based role to join the Construction Administrations team in Dublin 12. You will support the team by managing and organizing callouts for maintenance and minor works on owned facilities.

The ideal candidate has a minimum of 3 years’ experience in facilities, scheduling or maintenance administration, with strong Excel and CRM skills and the ability to handle invoicing, RAMS and permit documentation in a busy environment.

Qualifications

• Minimum 3 years’ experience in facilities, scheduling or maintenance admin roles.
• Confident and knowledgeable using Excel and CRM systems.
• Experience with invoicing and RAMS/permit documentation is a bonus.

Responsibilities

• Manage subcontractors and supplier quotes/invoices
• Prepare and issue quotes and invoices
• Update job stages on the IT system
• Collect and record RAMS before work begins
• Obtain and check subcontractor RAMS for permit applications
• Assist Project Managers with site paperwork, O&M manuals and site files
• Ensure Health & Safety paperwork is completed and up to date
• Carry out general office administration
• Order equipment and supplies
• Support the business with additional tasks as required

Skills

Organisational skills

Communication

Attention to detail

Multi-tasking

Tools

Microsoft Excel

CRM systems

Job description

Osborne Recruitment is seeking a Construction Administrator for a Dublin-based role to join the Construction Administrations team in Dublin 12. You will support the team by managing and organizing callouts for maintenance and minor works on owned facilities.

The ideal candidate has a minimum of 3 years’ experience in facilities, scheduling or maintenance administration, with strong Excel and CRM skills and the ability to handle invoicing, RAMS and permit documentation in a busy environment.