Construction Administration Pro: Docs, Scheduling & Delivery

Carron + Walsh; Dublin; On-site; EUR 30,000 - 45,000; Full time

Benefits offered by this job

Company pension

Bonus

Education support

Flexible work arrangements

Collaborative team environment

High-profile project experience

Job summary

Carron + Walsh in Dublin is seeking a Construction Administrative Assistant to support a significant construction programme. You will keep documentation, scheduling, and communications running smoothly from start to finish.

Join a team led by the Project Director, liaise with clients, consultants, and subcontractors, and help maintain document control and timely submissions while prioritising accuracy and efficiency.

Qualifications

• Must be highly organised with excellent attention to detail.
• Strong written and verbal communication skills are essential.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office and document management systems.

Responsibilities

• Manage project documentation and lifecycle files in line with procedures.
• Coordinate priorities and communications with the Project Director and team.
• Schedule meetings, manage diaries, and support day-to-day project administration.
• Take accurate meeting minutes and track actions to completion.
• Maintain document control systems with filing, version control and distribution.
• Coordinate reviews, approvals, and submissions to meet deadlines.
• Manage registers and trackers for drawings, RFIs, submittals and O&M manuals.
• Liaise with clients, consultants and subcontractors to ensure document compliance.

Skills

Organised

Attention to detail

Communication skills

Multi-tasking

Education

Experience in construction environment

Tools

Microsoft Office

Document management systems

Job description

Carron + Walsh in Dublin is seeking a Construction Administrative Assistant to support a significant construction programme. You will keep documentation, scheduling, and communications running smoothly from start to finish.

Join a team led by the Project Director, liaise with clients, consultants, and subcontractors, and help maintain document control and timely submissions while prioritising accuracy and efficiency.