Construction Administrator

Osborne Recruitment; Dublin; On-site; EUR 41,000 - 50,000; Full time

Benefits offered by this job

Onsite

Onsite Parking

Pension Scheme

21 days annual leave

Job summary

Osborne Recruitment is seeking a Construction Administrator for a Dublin-based role to join the Construction Administrations team in Dublin 12. You will support the team by managing and organizing callouts for maintenance and minor works on owned facilities.

The ideal candidate has a minimum of 3 years’ experience in facilities, scheduling or maintenance administration, with strong Excel and CRM skills and the ability to handle invoicing, RAMS and permit documentation in a busy environment.

Qualifications

• Minimum 3 years’ experience in facilities, scheduling or maintenance admin roles.
• Confident and knowledgeable using Excel and CRM systems.
• Experience with invoicing and RAMS/permit documentation is a bonus.

Responsibilities

• Manage subcontractors and supplier quotes/invoices
• Prepare and issue quotes and invoices
• Update job stages on the IT system
• Collect and record RAMS before work begins
• Obtain and check subcontractor RAMS for permit applications
• Assist Project Managers with site paperwork, O&M manuals and site files
• Ensure Health & Safety paperwork is completed and up to date
• Carry out general office administration
• Order equipment and supplies
• Support the business with additional tasks as required

Skills

Organisational skills

Communication

Attention to detail

Multi-tasking

Tools

Microsoft Excel

CRM systems

Job description

Construction Administrator

Our Client is hiring a strong admin to join their Construction Administrations team in Dublin 12, you will support the team by managing and organizing callouts for maintenance and minor works on owned facilities.

Salary & Benefits:

• Up to €45,000
• Monday to Thursday 08:30-17:00 - Friday 09:00-16:30
• Onsite
• Onsite Parking
• Pension Scheme
• 21 days annual leave

About the Role:

This successful family-owned business is looking for someone with a minimum of 3 years’ experience in facilities, scheduling or maintenance administration roles, confident and knowledgeable using Excel and CRM systems. Some background familiarity or knowledge of the construction industry as well as financial quotation experience is a bonus.

About You:

• 3+ years’ experience in construction or a services/helpdesk environment
• Experience working with clients, subcontractors and internal teams
• Strong Microsoft Excel and CRM skills
• Experience with invoicing and financial administration
• Excellent organisational and planning skills
• Ability to manage and prioritise multiple tasks
• Strong communication and follow-up skills
• Excellent attention to detail and accurate record keeping
• Comfortable working in a busy, changing environment
• Good understanding of Health & Safety procedures and documentation
• Full clean driving license

Responsibilities:

• Manage subcontractors and supplier quotes/invoices
• Prepare and issue quotes and invoices
• Update job stages on the IT system
• Collect and record RAMS before work begins
• Obtain and check subcontractor RAMS for permit applications
• Assist Project Managers with site paperwork, O&M manuals and site files
• Ensure Health & Safety paperwork is completed and up to date
• Carry out general office administration
• Order equipment and supplies
• Support the business with additional tasks as required

If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne are proud to be an Equal Opportunity Employer.

For more information on all of our current jobs visit www.osborne.ie