Company Secretary

Cafico International; Dublin; Sur place; EUR 70 000 - 95 000; Plein temps

Avantages offerts par ce poste

Hybrid working arrangements

Pension scheme

Health insurance

Professional qualification support

Discretionary annual bonus

Christmas bonus

Bike to Work Scheme

Employee Wellbeing Programme

Résumé du poste

Cafico International is seeking an experienced Company Secretary to join our Dublin City Headquarters. You will oversee secretarial duties across a diverse client portfolio, ensuring compliance with the Companies Act 2014 and maintaining statutory registers and board records.

You will coordinate board meetings, manage AGMs/EGMs, and advise directors on governance and statutory obligations while liaising with auditors, regulators, and external advisors.

Qualifications

• Minimum 5 years’ experience in Financial Services or Corporate Administration Services.
• Strong organisational and time management capabilities.
• Excellent written and verbal communication skills.
• Ability to engage confidently with senior stakeholders locally and remotely.
• Proficiency in Microsoft Word and Excel.
• Commercial acumen and target-driven mindset.

Responsabilités

• Support the management of the company secretarial function for a diverse client portfolio across multiple industries.
• Ensure compliance with the Companies Act 2014 and other relevant legislation.
• Maintain statutory registers including directors, secretaries, shareholders, and beneficial owners.
• Manage filings with the Register of Beneficial Owners (RBO).
• Manage filings with the Companies Registration Office (CRO).
• Organise board meetings, prepare agendas, coordinate with stakeholders and service providers to collate information for board packs, circulate materials, attend meetings, provide guidance on procedural matters, and accurately record minutes.
• Coordinate Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs).
• Maintain minute books and ensure proper documentation of board and shareholder decisions.
• Drafting of resolutions as necessary to record board and shareholder decisions.
• Foster strong relationships with Chairpersons and Directors of assigned entities.
• Advise directors on corporate governance and statutory obligations.
• Manage the execution of secretarial documentation and ensure timely completion.
• Liaise with auditors, legal advisors, regulators, and other external stakeholders.
• Monitor compliance calendars and key filing deadlines.
• Ensure that ethical standards and human rights principles are upheld across all areas of responsibility.
• Support company incorporations, dissolutions, and restructuring processes.

Connaissances

Stakeholder engagement

Organisational skills

Communication skills

MS Word Excel

Regulatory awareness

Formation

ICSA qualification (advantage)

Description du poste

The Role
Cafico International is seeking an accomplished Company Secretary to join our distinguished independent trust and corporate services team at our Dublin City Headquarters. The selected applicant will oversee all company secretarial duties for a diverse portfolio of clients, across industries such as aircraft leasing, capital markets and funds, software and technology and pharmaceutical and life-sciences. The successful candidate will play a key role in shaping the performance and delivery of a core business function, offering a unique opportunity to make a meaningful impact within a dynamic and growing organisation.

At Cafico International, we value individuals with positive, proactive approaches who embody our core values: Integrity, Determination, Pride, and Innovation. Our customer-centric philosophy requires that team members consistently deliver an exceptional client experience. In recognition of outstanding contributions, we offer competitive rewards

Responsibilities

Key tasks include—but are not limited to—the following:

• Support with the management of the company secretarial function for a diverse client portfolio across multiple industries.
• Ensure compliance with the Companies Act 2014 and other relevant legislation.
• Maintain statutory registers including directors, secretaries, shareholders, and beneficial owners.
• Manage filings with the Register of Beneficial Owners (RBO).
• Manage filings with the Companies Registration Office (CRO)
• Organise board meetings, prepare agendas, coordinate with stakeholders and service providers to collate information for board packs, circulate materials, attend meetings, provide guidance on procedural matters, and accurately record minutes.
• Coordinate Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs).
• Maintain minute books and ensure proper documentation of board and shareholder decisions.
• Drafting of resolutions as necessary to record board and shareholder decisions.
• Foster strong relationships with Chairpersons and Directors of assigned entities.
• Advise directors on corporate governance and statutory obligations.
• Manage the execution of secretarial documentation and ensure timely completion.
• Liaise with auditors, legal advisors, regulators, and other external stakeholders.
• Monitor compliance calendars and key filing deadlines.
• Ensure that ethical standards and human rights principles are upheld across all areas of responsibility.
• Support company incorporations, dissolutions, and restructuring processes.
  

Requirements

• ICSA qualification is an advantage.
• Minimum of five years’ experience in Financial Services or Corporate Administration Services, preferably with capital markets exposure.
• Ability to interpret and keep abreast of evolving regulatory and legislative developments.
• Strong organisational and time management capabilities.
• Demonstrated flexibility and initiative.
• Proven record of success in a client-focused team environment.
• Capable of engaging confidently with senior stakeholders both locally and remotely.
• Proficiency in Microsoft Word and Excel.
• Exceptional written and verbal communication skills.
• Commercial acumen and motivation to achieve targets.

Benefits

We empower every employee with significant responsibility from commencement, supported by an engaged management team. Continuous coaching and training underpin our commitment to ongoing professional development. Benefits include:

• Competitive salary
• Pension scheme
• Health insurance
• Professional qualification support
• Hybrid working arrangements
• Christmas bonus
• Discretionary annual bonus
• Sports club allowance
  

Our comprehensive Employee Wellbeing Programme provides resources to support physical, mental, and emotional health through wellness seminars, an Employee Assistance Programme, and benefit initiatives such as the Bike to Work Scheme.

About Us

At Cafico International, we pride ourselves in empowering people to change the status quo. We are born disruptors, challenging and inspiring one another to perform to the best of our ability. By joining Cafico International, you are not just joining a company. You are joining a community. We pride ourselves on ethical integrity, continuous development and inclusivity. Our purpose-led work will help you unlock your potential and take your career to new dimensions.
We are an experienced, independent Trust and Corporate Services Provider for those seeking to do business in Dublin, Ennis, London or Luxembourg