Company Secretarial, Technology & AI Analyst

Le Meas Executive Search; Dublin; On-site; EUR 45,000 - 70,000; Full time

Job summary

Le Meas Executive Search seeks a motivated Company Secretarial, Technology & AI Analyst to govern and administer 250+ fund and SPV entities across Ireland and Luxembourg, driving automation and digital transformation within the in-house secretarial function.

The role combines governance, data management, and AI-driven process improvement to create scalable, efficient workflows. Candidates should have 1–4 years in relevant roles, with a law/finance/business/tech degree and strong MS Office skills.

Qualifications

• 1–4 years’ experience in a Company Secretarial, Corporate Governance, Legal, Funds, or Financial Services role.
• Degree in Law, Finance, Business, Technology, or a related discipline.
• Experience supporting board meetings and governance processes.
• Strong Microsoft Office skills, particularly Excel and SharePoint.
• Interest in technology, data management, workflow automation, and Artificial Intelligence.
• Strong communication skills and ability to collaborate across multiple locations.
• High attention to detail with a proactive and problem-solving mindset.

Responsibilities

• Support board meetings, including preparation of board packs, agendas, minutes, and resolutions.
• Maintain statutory records and governance documentation.
• Assist with entity incorporations, regulatory filings, KYC requests, and bank account administration.
• Support the administration of fund and Section 110 SPV structures.
• Review existing Ireland and Luxembourg company secretarial systems and processes.
• Assist with selection and implementation of shared Company Secretarial software and Board Portal solutions.
• Clean, validate, and centralise entity data across platforms.
• Develop reporting dashboards, KPI tracking, and exception reporting.
• Identify opportunities for automation using AI tools and available technologies.
• Assist in documenting procedures and creating scalable operating models.
• Train and support teams on new systems, processes, and standardised templates.
• Drive continuous improvement initiatives to enhance efficiency, governance, and data quality.
• Ensure new processes are documented and embedded to create lasting benefits.

Skills

Communication

Attention to detail

Collaboration

Problem solving

AI interest

Education

Law/Finance/Business/Tech degree

Tools

Excel

SharePoint

Job description

My client is seeking a motivated Company Secretarial, Technology & AI Analyst to support the governance and administration of over 250 fund and SPV entities across Ireland and Luxembourg while driving innovation, automation, and digital transformation within the in-house Company Secretarial function.

This is an exciting opportunity for someone who enjoys combining corporate governance, process improvement, technology, and AI to create more efficient and scalable ways of working.

Key Responsibilities

Company Secretarial & Governance

• Support board meetings, including preparation of board packs, agendas, minutes, and resolutions.
• Maintain statutory records and governance documentation.
• Assist with entity incorporations, regulatory filings, KYC requests, and bank account administration.
• Support the administration of fund and Section 110 SPV structures.

Technology, Data & AI

• Assist in review of existing Ireland and Luxembourg company secretarial systems and processes.
• Support the selection and implementation of shared Company Secretarial software and Board Portal solutions.
• Clean, validate, and centralise entity data currently maintained across other platforms.
• Develop reporting dashboards, KPI tracking, and exception reporting.
• Identify opportunities for automation using AI tools, and available technologies.
• Assist in documenting procedures and creating scalable operating models.

Process Improvement & Change

• Train and support teams on new systems, processes, and standardised templates.
• Drive continuous improvement initiatives that enhance efficiency, governance, and data quality.
• Ensure new processes are documented and embedded to create lasting operational benefits

Requirements

• 1-4 years' experience in a Company Secretarial, Corporate Governance, Legal, Funds, or Financial Services role. This is a key requirement for the role.
• Degree in Law, Finance, Business, Technology, or a related discipline.
• Experience supporting board meetings and governance processes.
• Strong Microsoft Office skills, particularly Excel and SharePoint.
• Interest in technology, data management, workflow automation, and Artificial Intelligence.
• Strong communication skills and ability to collaborate across multiple locations.
• High attention to detail with a proactive and problem-solving mindset.

NOTE: APPLICANTS MUST BE AUTHORISED TO LIVE & WORK IN IRELAND FOR THE DURATION OF THE CONTRACT.