Assistant Company Secretary

Oliver James; Dublin; On-site; EUR 55,000 - 75,000; Full time

Job summary

Oliver James Group is seeking an experienced Assistant Company Secretary to join our international insurance team and support diverse governance needs across multiple jurisdictions.

Working with the Group Company Secretary and Governance Manager, you will manage board processes, statutory filings and governance frameworks for UK, Ireland and Bermuda entities.

Qualifications

• Minimum of five years' company secretarial experience.
• ACG membership or actively working towards full qualification.
• Strong experience supporting boards and committees, preparing minutes and resolutions.
• Experience within insurance, a listed organisation or regulated subsidiaries advantageous.
• Knowledge of the Irish Companies Act 2014.

Responsibilities

• Support the delivery of company secretarial and governance services across the group.
• Coordinate quarterly board and committee meetings, including agendas, board packs and minutes.
• Oversee statutory filings across UK, Ireland and Bermuda.
• Maintain statutory records and liaise with registrars and external providers.
• Provide governance guidance to directors and senior management.

Skills

Board experience

Governance

Stakeholder management

Attention to detail

Organisation

Education

ACG member

Qualification in progress

Job description

Assistant Company Secretary - Insurance

An excellent opportunity has arisen for an experienced Assistant Company Secretary to join a well-established, international insurance group.

Our client is seeking a proactive and highly organised individual to support the delivery of company secretarial and corporate governance activities across its UK and international entities.

Working closely with the Group Company Secretary and Governance Manager, you will gain exposure to a broad range of corporate governance matters, supporting senior stakeholders and boards across multiple jurisdictions.

Key Responsibilities

• Support the delivery of effective company secretarial and corporate governance services across the group.
• Coordinate quarterly board and committee meetings, including preparing agendas, circulating board packs, drafting minutes and tracking actions.
• Oversee statutory compliance and corporate filings across entities in the UK, Ireland and Bermuda.
• Maintain statutory records and liaise with relevant registrars and external service providers.
• Provide corporate governance guidance and support to directors, senior management and internal stakeholders.
• Assist with annual governance requirements, including AGMs, statutory filings and board effectiveness reviews.
• Support the ongoing development and implementation of the group's corporate governance framework and wider governance projects.

Experience & Qualifications

• A minimum of five years' company secretarial experience, ideally gained within financial services, insurance or a corporate services provider.
• Associate membership of The Chartered Governance Institute (ACG), or actively working towards full qualification.
• Strong experience supporting boards and committees, preparing minutes and resolutions, and managing statutory compliance.
• Previous experience within insurance, a listed organisation or regulated subsidiaries would be advantageous.
• Working knowledge of the Irish Companies Act 2014 is required.
• Knowledge of UK and Bermuda company legislation would be beneficial but is not essential.
• Strong understanding of corporate governance principles, company law and regulatory requirements.
• Excellent organisational skills, attention to detail and the ability to manage competing priorities.
• Confident communication skills with the ability to engage effectively with senior stakeholders.

The Opportunity

This is an excellent opportunity to join an international insurance business offering exposure to multiple jurisdictions, senior-level stakeholders and a broad range of governance responsibilities.

The role would suit an experienced Assistant Company Secretary looking to further develop their career within a regulated, international environment.