Assistant Company Secretary

Ardonagh Europe; Dublin; Hybrid; EUR 60,000 - 90,000; Full time

Job summary

Ardonagh Europe is seeking an Assistant Company Secretary to join its Governance team. The role supports the governance framework across a complex European group, coordinating Board and Committee activities and ensuring regulatory compliance.

You will draft minutes, maintain records and work with senior stakeholders and NEDs. You will manage governance data in Diligent Entities, support KYC requests, and help maintain branch networks across Europe while collaborating with multiple locations.

Qualifications

• Previous experience providing company secretarial support to Boards and Committees.
• Strong organisational, meeting management and minute-writing skills.
• A solid understanding of UK and Irish Company Law and corporate governance principles.
• Experience working within a fast-paced, regulated environment.
• Excellent communication and stakeholder management skills.
• High levels of accuracy, discretion and attention to detail.
• Experience Using Diligent Entities (preferred).
• ICSA qualification (or equivalent) and degree-level education.
• Approximately five years' experience within a Company Secretarial function.

Responsibilities

• Support the delivery of company secretarial services across a portfolio of European entities.
• Assist with statutory and regulatory compliance, including company filings and governance records.
• Coordinate Board, Committee and General Meetings, including agendas, board packs and meeting logistics.
• Draft accurate and timely minutes and tracking follow-up actions.
• Manage governance data through Diligent Entities and Diligent Board Books.
• Maintain governance frameworks, delegated authorities and terms of reference.
• Support KYC requests and wider governance projects.
• Assist with the administration and maintenance of the European branch network.
• Collaborate with colleagues and stakeholders across multiple European locations.

Skills

Meeting management

Minute-taking

Stakeholder management

Attention to detail

Communication skills

Education

ICSA qualification

Degree-level education

Tools

Diligent Entities

Diligent Board Books

Job description

Hybrid | Ardonagh Europe

Are you an experienced Company Secretarial professional looking to develop your career within a large, dynamic and regulated international business?

Ardonagh Europe is seeking an Assistant Company Secretary to join its growing Governance team. This is an excellent opportunity to work closely with senior stakeholders, Board members and Non-Executive Directors while supporting the governance framework of a complex European group.

The Opportunity

Reporting to the Europe Company Secretary, you will play a key role in delivering high-quality company secretarial and governance support across the Ardonagh Europe group. You'll help ensure statutory and regulatory compliance, coordinate Board and Committee activities, and contribute to maintaining robust governance standards across multiple jurisdictions.

What You'll Be Doing

• Supporting the delivery of company secretarial services across a portfolio of European entities.
• Assisting with statutory and regulatory compliance, including company filings and governance records.
• Coordinating Board, Committee and General Meetings, including agendas, board packs and meeting logistics.
• Drafting accurate and timely minutes and tracking follow-up actions.
• Managing governance data through Diligent Entities and Diligent Board Books.
• Maintaining governance frameworks, delegated authorities and terms of reference.
• Supporting KYC requests and wider governance projects.
• Assisting with the administration and maintenance of the European branch network.
• Collaborating with colleagues and stakeholders across multiple European locations.

What We're Looking For

• Previous experience providing company secretarial support to Boards and Committees
• Strong organisational, meeting management and minute-writing skills
• A solid understanding of UK and Irish Company Law and corporate governance principles
• Experience working within a fast-paced, regulated environment
• Excellent communication and stakeholder management skills
• High levels of accuracy, discretion and attention to detail
• Experience Using Diligent Entities (preferred)
• ICSA qualification (or equivalent) and degree-level education
• Approximately five years' experience within a Company Secretarial function

Why Join Ardonagh Europe?

As part of one of the world's leading independent insurance distribution platforms, you'll join a collaborative and supportive team that operates across multiple European markets. You'll have the opportunity to work directly with senior leaders, contribute to high-profile governance activities, and develop your expertise within a complex international business.

The Ardonagh Group is one of the world’s largest independent insurance distribution platforms and a top 20 global broker. In Europe, Ardonagh invests in local independent advisory and specialist enterprises, partnering with management teams to drive their growth ambitions and leverage the scale and expertise of the wider Group. Beginning in 2021 with the acquisition of Arachas, the Republic of Ireland’s largest commercial insurance broker, today the Group’s in-country presence extends to the Netherlands, Greece, Italy, Austria, Switzerland and France.

Ardonagh Europe is an equal opportunities employer, with a growing and thriving diversity, equity and inclusion strategy; we are committed to a working environment that is free from discrimination, is inclusive, and empowers our people to bring their whole self to work and reach their full potential.