Administrative Assistant 3 (contract)

Microsoft Corp.; Dublin; On-site; EUR 29,000 - 33,000; Full time

Job summary

Microsoft Corp. in Dublin is seeking a Senior Business Administrator on a contract basis, supporting two senior leaders across two teams. The role involves executive calendar management, travel and expense processing, and close collaboration with cross-functional partners.

Contract role through Allegis Global Solutions with a 3-month duration and 40-hour work week. Onsite in Dublin four days per week; pay range €21–€24 per hour (PAYE).

Qualifications

• Extensive senior EA experience supporting multiple leaders.
• Calendar management with complex scheduling.
• Experience in travel and expense processing.
• Strong stakeholder management in large corporate environments.
• Ability to work independently with minimal supervision.

Responsibilities

• Executive & Calendar Support: Manage calendars for two senior leaders and resolve conflicts.
• Meeting & Operations Management: Coordinate meetings end-to-end and manage logistics.
• Travel & Expense Management: Arrange domestic and international travel and process expense reports.
• Headcount & People Operations: Support onboarding/offboarding and equipment requests.
• Budget & Procurement Support: Track administrative spending and process purchasing requests.
• Office & Facilities Management: Manage seating and office moves and workspace readiness.
• Events Support: Coordinate team events and vendor interactions and follow-ups.
• Stakeholder Management: Liaise with Lead EA and cross-functional teams and escalate risks.

Skills

Microsoft experience

Senior EA experience

Multiple leaders support

Calendar management

Travel & expenses

Stakeholder management

Fast-paced environment

Independent worker

Organizational skills

Job description

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Role Summary

This is a Senior Business Administrator contract role supporting two leaders across two separate teams at Microsoft in Dublin.

Additional Details

• Location: DUBLIN-COURT , Ireland
• Duration: 3 April 2027 (3 months from the start date)
• Pay Range: €21 - €24/Hr (PAYE)
• Weekly Schedule: 40 hours (4 days in a week)

Key Responsibilities

Executive & Calendar Support

• Manage calendars for 2 senior leaders
• Resolve scheduling conflicts proactively
• Prioritize meetings appropriately
• Support leadership rhythm of business activities

Meeting & Operations Management

• Coordinate meetings end-to-end
• Book rooms and manage logistics
• Ensure materials are prepared
• Track follow-up actions

Travel & Expense Management

• Arrange domestic and international travel
• Build detailed itineraries
• Process expense reports accurately
• Ensure policy compliance

Headcount & People Operations

• Support onboarding and offboarding activities
• Coordinate equipment requests
• Manage access and workspace readiness
• Track headcount movements

Budget & Procurement Support

• Track administrative spending
• Process purchasing requests
• Support vendor coordination activities

Office & Facilities Management

• Manage seating arrangements
• Coordinate office moves
• Support workspace planning and readiness

Events Support

• Coordinate team events and offsites
• Manage logistics and vendor interactions
• Support post-event follow-up activities

Stakeholder Management

• Partner with Lead EA and cross-functional teams
• Escalate risks early
• Keep stakeholders informed

Must-Have Skills

• Previous Microsoft employment experience.
• Senior-level Business Administration/Executive Administration experience
• Experience supporting multiple leaders simultaneously
• Complex calendar management experience
• Travel and expense management experience
• Strong stakeholder management skills
• Experience working in fast-paced corporate environments
• Ability to work independently with minimal supervision
• Strong organizational and prioritization skills

Required Environment Experience

• Large global enterprise environment
• Executive support experience
• Cross-functional coordination experience

Location Requirement

• Able to work onsite in Dublin 4 days per week

Nice-to-Have Skills

• Experience supporting Director or GM-level leaders
• Previous Microsoft admin community experience
• Experience with headcount tracking
• Budget management exposure
• Procurement/vendor management experience
• Event management experience
• Experience supporting multiple business groups simultaneously

Ideal Candidate

• 5-10+ years of Business Administration or Executive Assistant experience
• Experience supporting senior leaders in large multinational organizations
• Experience managing multiple stakeholders and priorities

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyse application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

Pay Rate Range 21 - 24 EUR hourly