Office Administrator

Sigmar Recruitment; Galway; On-site; EUR 30,000 - 33,000; Full time

Job summary

Sigmar Recruitment is seeking an Office Administrator for our Galway site. This role involves calendar management, meeting coordination, travel arrangements, reception duties, and supporting site leadership.

You will work with ERP systems, Microsoft 365, and HR onboarding tasks. This is a six-month, on-site contract with 8am–5pm Monday to Thursday and 8am–1pm Friday.

A professional, confidential approach and strong communication are essential to succeed in a busy, growing team.

Qualifications

• 2+ years in an administrative or office support role.
• Proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Experience with ERP systems is a plus.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate activities to support site leadership.
• Organise internal and external meetings, oversee logistics, and arrange travel.
• Act as first contact for visitors, reception duties, liaise with vendors/service providers.

Skills

Calendar management

Meeting coordination

Organization

Time management

Communication

Confidentiality

Customer service mindset

Tools

Microsoft 365

ERP systems

Job description

Office Administrator

Location: Ballybrit, Galway

About Your New Employer

• Join a global company with an office in Galway.
• Be part of a highly visible team where your role will make a difference to the team and organisation as a whole, this is a new role due to team expansion.
• Experience a friendly, collaborative working environment with opportunities for personal growth.

About Your New Job:

As the Office Administrator,youwill:

• Manage executive calendars, schedule meetings, and coordinate activities to support site leadership.
• Organise internal and external meetings, oversee logistics, and arrange domestic/international travel.
• Act as the first point of contact for visitors, handle reception duties, and liaise with vendors/service providers.
• Ensure smooth office operations and workplace efficiency.
• Support HR functions including onboarding and maintaining training records, and assist with administrative processes.
• Lead the planning and execution of site events and employee activities, and support internal communications.
• Communicate effectively with internal teams, customers, and external vendors, supporting cross-functional needs as directed by the Site Leader.

Contract: This is a new role to the business and will be a 6 month contract initially
Hours: 8am - 5pm Mon to Thurs, 8am - 1pm on Fridays
Location: On site every day, due to the nature of the role

What Skills You Need

• Minimum 2 years’ experience in an administrative or office support role.
• Proficiency in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint).
• Experience with ERP systems (desired but not essential).
• Strong organisational and time management skills in a fast-paced environment.
• Excellent communication and interpersonal abilities.
• High level of professionalism and confidentiality.
• Ability to manage multiple priorities and adapt quickly.
• Can-do attitude with a proactive, solutions-focused mindset.
• Friendly, approachable, and customer-focused.

What's on Offer

• Salary range: €30,000 - €33,000, dependent on experience.
• Direct involvement in a variety of projects and site leadership support. Potential to progress within the company in the future.
• Opportunities for personal and professional growth, office event planning, engagement, HR, EA support, the opportunity to put your own stamp on a role.