Site Administrator

Sigmar Recruitment; Leixlip; On-site; EUR 41,000 - 50,000; Full time

Benefits offered by this job

Competitive salary

Benefits

Career progression

Hands-on site experience

Team collaboration

Job summary

Sigmar Recruitment seeks a Site Administrator for a busy engineering site in Leixlip, Co. Kildare. The role supports site services and operations with comprehensive administrative and coordination duties.

Responsibilities include document control, onboarding, timesheets, permits, and procurement, ensuring compliance, confidentiality, and accurate records while liaising with site personnel and head office.

Qualifications

• Proven experience in an administrative role, preferably in engineering, construction, or industrial sites.
• Strong organisational, multitasking, and time-management skills.
• Excellent communication and interpersonal abilities with a professional approach.

Responsibilities

• Provide day-to-day administrative support to site management, project managers, engineers, and site personnel.
• Maintain accurate project documentation, records, and filing systems (electronic and hard copy).
• Manage document control processes for drawings, RFIs, permits, reports, and revisions.
• Assist with onboarding and induction documentation for new employees and subcontractors, ensuring paperwork is complete.
• Track and update training records, certifications, and site compliance documentation.
• Prepare and process timesheets, purchase orders, delivery logs, and expense records following procedures.
• Liaise with suppliers, contractors, and head office to coordinate administrative needs and resolve queries.
• Maintain attendance records, visitor logs, and site access documentation.
• Support health and safety administration, including audits and permit tracking.
• Handle incoming calls, emails, and correspondence professionally.
• Assist with procurement and ordering of office and site supplies.
• Maintain confidentiality and integrity of all company and project information.

Skills

Organisational skills

Multitasking

Time management

Communication skills

Attention to detail

Education

Administration or business qualification

Tools

Document control systems

ERP systems

Project management software

Job description

Site Administrator

About The Company

Based on a busy engineering site in Leixlip, Co. Kildare, our company operates within the industrial and construction engineering sector, supporting complex projects for a range of clients. We are committed to delivering high-quality, compliant, and efficient project outcomes while fostering a culture of teamwork, safety, and continuous improvement.

Our people are central to our success. We value collaboration, reliability, and professional growth, and we provide opportunities to develop your skills and progress your career within a supportive and dynamic site environment.

The Work

As a Site Administrator, you will play a key role in keeping the site running smoothly by providing comprehensive administrative and coordination support to our operations and site services teams.

• Provide day-to-day administrative support to site management, project managers, engineers, and site personnel.
• Maintain accurate and up-to-date project documentation, records, and filing systems (both electronic and hard copy).
• Manage document control processes, including drawings, RFIs, permits, reports, revisions, and other project documents.
• Assist with onboarding and induction documentation for new employees and subcontractors, ensuring all paperwork is complete and compliant.
• Track and update training records, certifications, and site compliance documentation.
• Prepare and process timesheets, purchase orders, delivery logs, and expense records in line with company procedures.
• Liaise with suppliers, contractors, and head office teams to coordinate administrative requirements and resolve queries.
• Maintain accurate site attendance records, visitor logs, and related site access documentation.
• Support health and safety administration, including audits, reports, permit tracking, and documentation management.
• Handle incoming calls, emails, and correspondence professionally, ensuring prompt and clear communication.
• Assist with procurement and ordering of office and site supplies to support daily operations.
• Ensure confidentiality, accuracy, and integrity of all company and project information handled.

The Person

The ideal candidate is organised, proactive, and comfortable working in a fast-paced engineering or construction environment, with strong attention to detail and a collaborative mindset.

• Proven experience in an administrative role, ideally within engineering, construction, industrial, or similar site-based environments.
• Strong organisational, multitasking, and time-management skills, with the ability to prioritise effectively.
• Excellent communication and interpersonal skills, with a professional approach to colleagues, subcontractors, and suppliers.
• Ability to work independently while contributing positively to a busy team environment.
• High level of accuracy and attention to detail when managing documents, records, and data.
• Experience with document control systems is desirable.
• Administration or business qualification is an advantage.
• Minimum 2 years’ experience working on industrial or pharmaceutical sites is preferred.
• Knowledge of health and safety documentation processes is beneficial.
• Familiarity with ERP or project management systems is an asset.

We are looking for someone who is adaptable, eager to learn, and comfortable working with evolving processes and project requirements, with a strong sense of responsibility and confidentiality.

The Benefits

• Competitive salary of €45,000 plus benefits.
• Clear opportunities for career progression and professional development within a growing engineering organisation.
• Experience working on complex projects in a fast-paced, hands-on site environment.
• Supportive team culture where collaboration, safety, and quality are core values.
• Exposure to modern systems, processes, and project management practices.