Academic Records & Verification Specialist

Dublin Business School; Dublin; On-site; EUR 30,000 - 35,000; Full time

Benefits offered by this job

Free Internal Courses

Discounted Fees for Family Members

Life Assurance & Disabilities Cover

Sports & Social

Employee Assistance Programme

Employee Discount Scheme

Job summary

Dublin Business School in Ireland seeks an Education Administrator in the Registrar’s Office to manage requests related to academic records, including transcripts, education verification, and module descriptors. The role also oversees scanning legacy documents for easier future access.

You will liaise with internal teams and external bodies, generate reports for certification, and help maintain SOPs and QA folders. A minimum of two years in a similar environment with strong IT skills is required.

Qualifications

• Experience in Learner Management Systems.
• Excellent IT skills including MS Office and Google Workspace.
• Excellent attention to detail.
• Highly organised with proven workload management.
• Effective verbal and written communication skills.
• Minimum 2 years in a similar environment.

Responsibilities

• Process legacy requests for transcripts.
• Process legacy certificate requests.
• Coordinate the ordering of certificates from QQI.
• Generate and manage all reports required for certification.
• Liaise with internal and external stakeholders to ensure smooth certification processes
• Check and provide education verifications requests
• Generate Diploma Supplements
• Maintain the database of legacy programmes for Diploma Supplements
• Coordinate ad-hoc requests from regulatory authorities
• Arrange scanning of legacy documents
• Contribute to configuration of systems relating to student records
• Develop and maintain SOPs
• Maintain QA folders and documentation relating to student records
• Support Data Migration project
• Manage the inbox for Student and Alumni queries

Skills

Learner Management Systems experience

MS Office

Google Workspace

Attention to detail

Multitasking

Highly organised

Strong written and verbal communicator

Tools

MS Office suite

Google Workspace

Job description

Dublin Business School in Ireland seeks an Education Administrator in the Registrar’s Office to manage requests related to academic records, including transcripts, education verification, and module descriptors. The role also oversees scanning legacy documents for easier future access.

You will liaise with internal teams and external bodies, generate reports for certification, and help maintain SOPs and QA folders. A minimum of two years in a similar environment with strong IT skills is required.