Warehouse Administration

PT Murni Parmacahati Lestari; Bekasi; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

PT Murni Parmacahati Lestari is seeking an Inventory & Warehouse Controller to manage comprehensive stock control for a fleet operation in Bekasi. You will record all receipts and issues, maintain accurate stock data, and ensure proper documentation for spare parts and vehicle maintenance activities.

Responsibilities include stock reconciliation, weekly/monthly stock checks, maintaining spare part codes, monitoring stock levels, and creating maintenance history for each vehicle.

Qualifications

• Experience recording goods receipts and issues and maintaining stock accuracy.
• Familiar with warehouse documentation and data entry for spare parts and vehicles.

Responsibilities

• Record all goods receipts from suppliers and sparepart purchases, and all goods issues based on requests from mechanics or departments.
• Ensure alignment between physical sparepart stock and stock data through regular stock checks.
• Conduct weekly and monthly stock opname.
• Assign clear codes and specs to spare parts.
• Monitor minimum and maximum stock levels for high-usage items.
• Ensure all warehouse transactions have proper documentation.

Skills

Inventory management

Spare parts control

Stock reconciliation

Documentation and recordkeeping

Warehouse operations

Job description

This role involves comprehensive management of inventory, sparepart control, vehicle service history, and warehouse administration for a fleet operation. You will be responsible for recording all incoming and outgoing goods, maintaining accurate stock records, processing sparepart requests, documenting vehicle maintenance activities, and managing warehouse documentation and databases.

Key responsibilities

• Record all goods receipts from suppliers and sparepart purchases, and all goods issues based on requests from mechanics or relevant departments
• Ensure alignment between physical sparepart stock and administrative stock data through regular stock checks
• Conduct periodic stock opname on a weekly and monthly basis
• Ensure each sparepart has clear item codes, names, specifications, and units
• Monitor minimum and maximum stock levels for high-usage spareparts
• Ensure no goods leave the warehouse without proper documentation or authorisation
• Receive and verify sparepart requests from mechanics or workshop departments
• Ensure all sparepart issuances are accompanied by request forms or goods issue documentation
• Record sparepart usage details including date, vehicle registration number, vehicle type, sparepart name and code, quantity, mechanic name, and work type
• Verify that issued spareparts match the requirements of vehicle repair work
• Record all vehicle service and maintenance activities for company vehicles
• Create and maintain a maintenance history database for each vehicle by registration number or asset number
• Record all service activities including routine services and breakdown repairs
• Ensure all repair activities have supporting documentation such as work orders, mechanic reports, or workshop invoices
• Record detailed service history including service date, vehicle registration, vehicle kilometres, service or repair type, vehicle complaints or damage, repair actions taken, spareparts replaced, sparepart costs, service labour costs, and mechanic or workshop vendor names
• Monitor scheduled service intervals based on kilometres or time periods
• Provide reminders to supervisors or fleet departments when vehicles approach their next scheduled service
• Create reports on vehicles that frequently experience breakdowns or require repeated sparepart replacements
• Manage and update the database of all spareparts available in the warehouse
• Create and archive documentation of all goods receipt and goods issue transactions
• Ensure all warehouse transactions have complete administrative evidence
• Create periodic sparepart stock mutation reports
• Manage sparepart request documentation from mechanics
• Create summaries of sparepart usage for operational reporting needs
• Archive vehicle service documents, work orders, and workshop invoices
• Ensure all administrative documents are stored systematically in both hardcopy and softcopy formats