Spare Parts Admin

PERSEROAN TERBATAS - BADAN FOTON PEMASARAN & PENJUALAN INDONESIA; Jakarta Pusat; On-site; IDR 60,000,000 - 120,000,000; Full time

Job summary

PERSEROAN TERBATAS - BADAN FOTON PEMASARAN & PENJUALAN INDONESIA is seeking an organized administrative professional in Jakarta. You will support operations by coordinating purchasing workflows, handling invoices, and maintaining filing systems, while assisting with aftersales issues and warranty documentation.

The role requires a D3 or Bachelor's in Administration/Management, 1+ year of admin experience, and strong MS Office skills (Excel/Word).

Qualifications

• Minimum D3 or Bachelor's in Administration/Management or related field.
• English is a plus.
• Minimum 1 year of experience in administrative support.
• Proficient in Microsoft Office, especially Excel and Word.

Responsibilities

• Match price, part code, and quantity between Purchase Order and Delivery Order.
• Prepare purchase orders and coordinate with suppliers.
• Make payment requests for warranty and vendor matters.
• Maintain proper filing and administrative documentation.
• Handle invoices and delivery orders paperwork.
• Monitor DO and update the file registration.
• Receive and address all aftersales complaints from dealers.
• Prepare productivity reports.
• Schedule technician work rotations.
• Control warranty documents.

Skills

Administrative support

Microsoft Office

Excel

Word

Teamwork

Problem-solving

Multitasking

English (bonus)

Education

D3 or Bachelor in Administration/Management

Tools

Microsoft Office

Job description

Job Requirements:

• Minimum D3 or Bachelor’s Degree in Administration/Management/related field.
• Able to speak English is a plus
• Minimum 1 years of experience in administrative support.
• Proficient in Microsoft Office, especially Excel and Word.
• Strong teamwork, problem-solving, and multitasking abilities.

Job Description:

• Match the price , part code ,qty in between Purchase Order and Delivery Order.
• Prepare purchase orders and coordinate with suppliers.
• Make payment request ( warranty and vendor).
• Maintain proper filing and administrative documentation.
• Handle documentation such as invoices, delivery orders.
• Monitoring DO and update in file registration.
• Receiving and complying all aftersales complain from dealer.
• Productivity report.
• Scheduling technician working rotation.
• Warranty document control.