Strategic Executive Assistant & Projects Leader

Perfetti Van Melle; Cibinong; On-site; IDR 300,000,000 - 420,000,000; Full time

Job summary

Perfetti Van Melle is seeking an Executive Assistant to provide high-level support to the President Director. The role goes beyond traditional admin tasks, requiring proactive agenda management, stakeholder coordination, and independent ownership of projects.

The successful candidate will act as a trusted extension of the President Director, balancing priorities and ensuring seamless execution of senior-level activities.

Qualifications

• Relevant experience as an Executive Assistant or similar coordinating role.
• Experience supporting senior management in an international or multinational environment.
• Strong organizational and project-management capabilities.
• Excellent command of English and Bahasa Indonesia, written and spoken.
• Strong PowerPoint, Excel, Outlook/calendar and digital capabilities.
• Experience coordinating complex international travel and senior-level visits.

Responsibilities

• Proactively manage the President Director's agenda aligned with business priorities.
• Coordinate Management Team meetings and prepare agendas and minutes.
• Arrange domestic and international travel for the President Director.
• Oversee VIP visits and logistics for senior executives.
• Monitor GMO budget and related expenses.
• Coordinate external stakeholder relations with embassies, chambers, and business networks.
• Lead or coordinate cross-functional projects for the President Director.

Skills

Executive assistant

Stakeholder coordination

Project management

English proficiency

Bahasa Indonesia

PowerPoint

Excel

Outlook/calendar

AI tools

International travel coordination

Tools

PowerPoint

Excel

Outlook

Job description

Perfetti Van Melle is seeking an Executive Assistant to provide high-level support to the President Director. The role goes beyond traditional admin tasks, requiring proactive agenda management, stakeholder coordination, and independent ownership of projects.

The successful candidate will act as a trusted extension of the President Director, balancing priorities and ensuring seamless execution of senior-level activities.