Executive Secretary & Office Manager: Strategic Support

Perfetti Van Melle; Bogor; On-site; IDR 89,280,000 - 122,760,000; Full time

Job summary

Perfetti Van Melle is seeking an Executive Secretary to the President Director/Office Manager to provide professional administrative support and cover the main office functions in Bogor, Indonesia.

You will manage agendas, coordinate travel and meetings, handle expenses, and oversee office operations with discretion and reliability.

The ideal candidate holds a Diploma or higher, with 3+ years in similar roles and strong English and Bahasa Indonesia communication skills.

Qualifications

• Holds a minimum Diploma degree in Secretarial Studies, Business Administration, or related field.
• Minimum 3 years of experience as Executive Secretary, Personal Assistant, Office Manager, or similar.
• Strong in secretarial skills, organization, time management, and attention to detail.
• Proficient in English and Bahasa Indonesia with strong business communication.
• Demonstrates professionalism, confidentiality, and stakeholder coordination.

Responsibilities

• Manage the President Director's agenda, appointments, meetings and daily admin tasks.
• Coordinate Management Team schedules, travel, leaves, and weekend rosters.
• Prepare and follow up on emails, filing, and admin systems.
• Coordinate meetings, events, guest visits, logistics, and AV setup.

Skills

Secretarial skills

Organization

Time management

Attention to detail

English

Bahasa Indonesia

Education

Diploma degree

Job description

Perfetti Van Melle is seeking an Executive Secretary to the President Director/Office Manager to provide professional administrative support and cover the main office functions in Bogor, Indonesia.

You will manage agendas, coordinate travel and meetings, handle expenses, and oversee office operations with discretion and reliability.

The ideal candidate holds a Diploma or higher, with 3+ years in similar roles and strong English and Bahasa Indonesia communication skills.