Executive Assistant

International Global Network; Indonesia; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

International Global Network is seeking an Executive Assistant to support the Board of Directors by managing schedules, meetings, travel, and day-to-day priorities in a fast-paced environment. The ideal candidate is highly organized, proactive, fluent in English, and comfortable with Google Workspace.

The role requires a Bachelor's degree and at least 1 year of relevant experience. Strong communication and discretion are essential to excel in this position.

Qualifications

• Bachelor's degree required.
• Minimum 1 year of experience in Personal Assistant, Executive Assistant or related role.
• Strong English communication skills, both written and spoken.
• Highly organized, proactive and able to manage multiple tasks.
• Digital savvy and comfortable using Google Workspace and productivity tools.
• Comfortable working in a fast-paced environment and adapting to changing priorities.

Responsibilities

• Manage and organize the Board of Directors' schedules, meetings, business trips, and key events.
• Prepare reports, presentations, meeting materials, and briefing notes to support decision-making.
• Conduct research and prepare background information for meetings and engagements.
• Record meeting minutes and follow up on action items to ensure timely execution.
• Act as a liaison between the Board and internal teams, external partners and other stakeholders.
• Manage emails, messages and correspondence, prioritizing important matters when necessary.
• Coordinate travel arrangements, including itineraries, transportation, and accommodation.
• Welcome and assist VIP guests, diplomats, sponsors, delegates and international partners professionally.
• Handle confidential company and executive information with discretion.

Skills

Bachelor's degree

1 year experience

English proficiency

Organizational skills

Google Workspace

Education

Bachelor's degree

Tools

Google Workspace

Job description

We are looking for a highly organized, proactive, and resourceful Executive Assistant to support the Board of Directors in managing schedules, meetings, communications, events, and day-to-day priorities. This role requires someone who can anticipate needs, manage multiple priorities, and ensure tasks are followed through to completion in a fast-paced environment.

Key Responsibilities

• Manage and organize the Board of Directors' schedules, meetings, business trips, and key events.
• Prepare reports, presentations, meeting materials, and briefing notes to support decision-making.
• Conduct research and prepare relevant background information for meetings and engagements.
• Record meeting minutes and follow up on action items to ensure timely execution.
• Act as a liaison between the Board of Directors, internal teams, external partners, and other stakeholders.
• Manage emails, messages, and correspondence, prioritizing important matters when necessary.
• Coordinate travel arrangements, including itineraries, transportation, and accommodation.
• Support the Board of Directors during meetings, events, and business trips.
• Welcome and assist VIP guests, diplomats, sponsors, delegates, and international partners professionally.
• Support event-related activities and adapt to changing priorities when required.
• Handle confidential company and executive information with discretion.

Requirements

• Bachelor's degree in any field.
• Minimum 1 year of experience in Personal Assistant, Executive Assistant, or a related role.
• Strong English communication skills, both written and spoken.
• Highly organized, proactive, resourceful, and able to manage multiple tasks effectively.
• Digital savvy and comfortable using Google Workspace and productivity tools.
• Comfortable working in a fast-paced environment and adapting to changing priorities.