Staff Admin

PT INOVASI BUANA FINANCE; Jakarta Selatan; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

PT INOVASI BUANA FINANCE is seeking a dedicated Staff Admin to join our South Jakarta office on a full-time basis. You will be the backbone of our administrative operations, providing essential support to ensure our office runs smoothly and efficiently.

The role is strategically important to daily operations, handling key administrative functions and supporting client satisfaction. The role offers opportunities to work across departments, managing reception, correspondence, filing, scheduling,

Qualifications

• Experienced in an administrative or reception role, preferably in financial services.
• Excellent organisational and time management; able to prioritise tasks.
• Strong written and verbal communication with professional telephone manners.
• Proficient in Word, Excel, and Outlook.
• Attention to detail and accuracy in administrative tasks.
• Able to work independently and as part of a team.
• Professional demeanour with a customer-focused approach.
• Fluency in Indonesian and English.
• Familiarity with office management systems and basic bookkeeping is advantageous.
• Proactive approach to problem-solving and continuous improvement.

Responsibilities

• Manage reception duties and greet visitors professionally.
• Handle incoming/outgoing correspondence including emails and post.
• Maintain accurate filing systems (physical and digital).
• Schedule meetings and conference room bookings.
• Provide general admin support to departments as needed.
• Answer telephone enquiries and direct calls to appropriate personnel.
• Order and manage office supplies and stationery inventory.
• Process and maintain administrative documentation and records.
• Support coordination of office events and team activities.
• Assist with data entry and basic database tasks.
• Ensure the office environment is clean and well-organised.

Skills

Reception experience

Organisational skills

Communication skills

MS Office

Indonesian & English

Attention to detail

Independent & team player

Tools

Microsoft Office

Job description

About us

PT INOVASI BUANA FINANCE is a dynamic financial services organisation committed to delivering innovative solutions and exceptional service to our clients. We pride ourselves on creating a professional, supportive work environment where our team members can thrive and contribute meaningfully to our continued success. Our company values integrity, efficiency, and customer-focused service in everything we do.

About the role

We are seeking a dedicated and organised Staff Admin to join our team at our South Jakarta office on a full-time basis. As Staff Admin, you will be the backbone of our administrative operations, providing essential support to ensure our office runs smoothly and efficiently. This role is strategically important to our daily operations, as you will be responsible for managing key administrative functions that directly support our wider business objectives and client satisfaction.

What you'll be doing

• Managing reception duties and greeting visitors, clients, and staff in a professional and welcoming manner
• Handling incoming and outgoing correspondence, including emails, post, and courier services
• Maintaining accurate and organised filing systems, both physical and digital
• Scheduling meetings, appointments, and conference room bookings
• Providing general administrative support to various departments as needed
• Answering telephone enquiries and directing calls to appropriate personnel
• Ordering and managing office supplies and stationery inventory
• Processing and maintaining administrative documentation and records
• Supporting the coordination of office events and team activities
• Assisting with data entry and basic database management tasks
• Ensuring the office environment is maintained to high standards of cleanliness and organisation

What we're looking for

• Proven experience working in an administrative or reception role, preferably within a financial services environment
• Excellent organisational and time management skills with the ability to prioritise multiple tasks
• Strong communication skills, both written and verbal, with professional telephone manner
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook
• Attention to detail and commitment to maintaining accuracy in all administrative tasks
• Ability to work independently and as part of a collaborative team
• Professional demeanour with a customer-focused approach
• Fluency in Indonesian and English language skills
• Familiarity with office management systems and basic bookkeeping procedures is advantageous
• A proactive approach to problem-solving and continuous improvement

What we offer

PT INOVASI BUANA FINANCE is committed to supporting the wellbeing and professional development of our employees. We offer a competitive salary package commensurate with experience, opportunities for ongoing training and skill development, and a supportive work environment where your contributions are valued. We provide a full-time, permanent position with the prospect of career progression within our organisation. Our office is conveniently located in South Jakarta, and we foster a collaborative culture where team members are encouraged to share ideas and take ownership of their work. We are an equal opportunities employer and welcome applications from all qualified candidates.