Finance and Admin Executive

StaffAny Private Limited; Indonesia; On-site; IDR 293,067,226 - 488,445,378; Full time

Benefits offered by this job

Collaborative team

Opportunity for growth

Ability to contribute meaningfully

Job summary

StaffAny Private Limited is seeking a Finance and Admin Executive for its Indonesia entity. This role involves supporting day-to-day finance operations, ensuring accurate bookkeeping, and managing compliance with local regulations.

The ideal candidate should have experience in bookkeeping and AP/AR processes, be detail-oriented, and fluent in English and Bahasa Indonesia. The position offers a collaborative team environment with opportunities for growth.

Qualifications

• Experienced in bookkeeping, accounts payable, and accounts receivable processes.
• Comfortable maintaining complete accounting records and supporting day-to-day finance operations.
• Familiar with Indonesia tax and statutory compliance matters.

Responsibilities

• Supporting day-to-day bookkeeping and maintaining accounting records for the Indonesia entity.
• Monitoring outstanding invoices and following up on overdue payments.
• Coordinating with payroll, accounting, tax, and compliance support providers.

Skills

Bookkeeping

Accounts payable (AP)

Accounts receivable (AR)

Communication skills

Compliance knowledge

Xero

Proactive support

Tools

Xero

Job description

StaffAny’s mission is to shape and empower the future of work. We help businesses in shift-based industries streamline and automate their operations and HR processes, so they can focus on what matters most.We work closely with F&B, retail, and hospitality operators across Southeast Asia, and we believe great products deserve great go-to-market execution. That’s where this role comes in.

About the Role

We are looking for a Finance and Admin Executive to support the day-to-day finance and operational administration of our Indonesia entity.

You will play a key role in ensuring smooth bookkeeping operations, accounts receivable follow-up, finance administration, local compliance coordination, and office operational support. This role works closely with the Finance Lead on reconciliations, reporting, escalations, and compliance matters.

This is a hands-on role for someone who enjoys both finance operations and helping teams run efficiently behind the scenes. We’re looking for someone who is detail-oriented, proactive, willing to step in where needed and comfortable working in a fast-paced and collaborative environment.

You are

• Experienced in bookkeeping, accounts payable (AP), and accounts receivable (AR) processes
• Comfortable supporting day-to-day finance operations and maintaining complete accounting records
• Someone who enjoys supporting office operations, team coordination, and helping the workplace run smoothly behind the scenes, with strong communication and people coordination skills
• Familiar with Indonesia tax and statutory compliance matters, including PPh21, BPJS, and related local regulatory requirements
• Able to manage compliance deadlines, licences, permits, and recurring statutory filings accurately and on time
• Comfortable coordinating audit, tax, and supporting compliance documentation with external providers and stakeholders
• Detail-oriented and organised in maintaining vendor records, invoice records, and finance files
• Experienced in monitoring receivables and following up on overdue invoices professionally
• Comfortable coordinating with local payroll, accounting, tax, and company secretarial support providers
• Fluent in English and Bahasa Indonesia
• Proactive, reliable, and willing to support operational and administrative tasks where needed

Bonus if you have

• Experience using Xero
• Experience working in startups or fast-paced environments
• Exposure to AR collection processes and overdue payment follow-ups
• Experience supporting office administration and operational logistics

You Will Find Yourself

• Supporting day-to-day bookkeeping, AP/AR processing, and maintaining accounting records for the Indonesia entity
• Monitoring outstanding invoices, following up on overdue payments, and maintaining AR tracking records
• Coordinating with payroll, accounting, tax, and company secretarial support providers for local compliance matters including PPh21 and BPJS
• Maintaining organised legal, finance, vendor, and operational records while tracking compliance deadlines and supporting audit requests
• Preparing reconciliations and supporting schedules for monthly finance reviews and close processes
• Supporting office administration, onboarding paperwork, vendor coordination, travel documentation, and day-to-day operational logistics for the Indonesia team

The Offer

• Opportunity to play a key role in supporting Indonesia finance and operations
• A fast-paced environment with room to grow and take ownership
• A collaborative and supportive team
• Opportunity to contribute beyond your core scope and make meaningful impact