Specialist General Affair

PT TRIEFTA AROMA NUSANTARA; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 150,000,000 - 230,000,000; Full time

Job summary

PT. Triefta Aroma Nusantara seeks a detail-oriented procurement specialist to process PRs and manage supplier quotes, POs, and delivery coordination. The role requires strong Excel skills, ERP familiarity (SAP MM / Oracle / Dynamics / Odoo), and effective vendor negotiation.

You will verify goods receipts, handle discrepancies, and ensure complete purchasing documentation for the Finance AP team, supporting packaging materials and GA needs within a growing Indonesian manufacturing group.

Qualifications

• Bachelor's degree in logistics, SCM, operations, industrial engineering, business administration or related field.
• Proficient in Excel with VLOOKUP/XLOOKUP, Pivot Tables, and logical formulas for data analysis and PO tracking.
• Familiarity with ERP or purchasing systems such as SAP MM, Oracle, Microsoft Dynamics, or Odoo is advantageous.
• Strong negotiation and communication skills to maintain vendor relationships and secure competitive terms.
• High attention to detail, accuracy, and integrity in purchasing transactions and documentation.
• Good analytical and problem-solving skills in vendor evaluation, price comparison, and delivery issues.
• Strong organizational and time management skills to manage multiple PR/PO requests and deadlines.

Responsibilities

• Process Purchase Requests (PR) for packaging materials and GA requirements through the ERP system.
• Identify and evaluate a minimum of three vendor quotations for price, specs, and TOP terms.
• Prepare and issue Purchase Orders (PO) through the ERP system based on approved prices and specs.
• Monitor vendor delivery schedules and confirm incoming goods with the warehouse at least one day prior to arrival.
• Verify goods receipt in ERP or manually for GA items, matching quantity and condition.
• Coordinate with vendors to resolve discrepancies, including claims, returns, and replacements.
• Prepare and submit complete purchasing documents (PR, PO, Invoice, Delivery Order, Goods Receipt, Tax Invoice) to Finance AP.

Skills

Procurement

Vendor negotiation

ERP systems

Data analysis in Excel

PO management

Supply chain coordination

Education

Bachelor's Degree in Logistics Management

Tools

SAP MM

Oracle

Microsoft Dynamics

Odoo

Job description

Purchase Request Processing:

Process Purchase Requests (PR) for packaging materials and General Affairs (GA) requirements through the ERP system.

Vendor Sourcing & Negotiation:

Identify and evaluate a minimum of three vendor quotations to compare pricing, product specifications, and terms of payment (TOP).

Purchase Order Management:

Prepare and issue Purchase Orders (PO) through the ERP system based on approved prices and specifications.

Delivery Monitoring:

Monitor vendor delivery schedules and lead times, and coordinate with the warehouse team to confirm incoming goods at least one day prior to arrival.

Goods Receipt Verification:

Ensure goods received are accurately recorded in the ERP system (packaging materials) or manually (GA items), in accordance with the actual quantity and condition of goods.

Vendor Complaint Handling:

Coordinate with vendors to resolve discrepancies in quantity or product quality, including claims, returns, and replacement arrangements.

Accounts Payable Documentation:

Prepare and submit complete purchasing documents, including PR, PO, Invoice, Delivery Order, Goods Receipt, and Tax Invoice, to the Finance AP team.

Qualifications

Bachelor's Degree (S1) in Logistics Management, Supply Chain Management, Operations Management, Industrial Engineering, Business Administration, or a related field.

Proficient in Microsoft Excel, particularly VLOOKUP/XLOOKUP, Pivot Tables, and logical formulas for data analysis and PO tracking.

Familiarity with ERP or purchasing systems such as SAP (MM Module), Oracle, Microsoft Dynamics, or Odoo will be a strong advantage.

Strong negotiation and communication skills, with the ability to maintain effective vendor relationships and secure competitive purchasing terms.

High attention to detail, accuracy, and integrity in handling purchasing transactions and documentation.

Good analytical and problem-solving skills, particularly in vendor evaluation, price comparison, and delivery issue resolution.

Strong organizational and time management skills, with the ability to manage multiple purchasing requests and deadlines effectively.

PT. Triefta Aroma Nusantara is a leading Indonesian manufacturer of flavors, fragrances, and aromatic chemicals, established in 2013.

Part of Intan Chemical Group, we serve the food & beverage, personal care, and household product industries across Indonesia and Southeast Asia, with extended operationals.

Backed by decades of expertise and continuous R&D, we deliver high-quality, innovative aroma solutions tailored to our clients' needs.

Join us and grow your career with a company that blends tradition, science, and creativity.

PT. Triefta Aroma Nusantara is a leading Indonesian manufacturer of flavors, fragrances, and aromatic chemicals, established in 2013.

Part of Intan Chemical Group, we serve the food & beverage, personal care, and household product industries across Indonesia and Southeast Asia, with extended operationals.

Backed by decades of expertise and continuous R&D, we deliver high-quality, innovative aroma solutions tailored to our clients' needs.

Join us and grow your career with a company that blends tradition, science, and creativity.