Senior Payroll Specialist - High-Volume & Multi-Currency

Jakarta Intercultural School; Jakarta Utara; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

Jakarta Intercultural School is seeking a Payroll Officer to manage accurate and timely payroll for 600+ employees across multiple groups in Jakarta. You will work with Human Resources and the Business Office to ensure payments and records match approved payroll totals.

The role requires 3+ years of payroll or HR/finance operations experience, proficiency with Excel or Google Sheets, and Oracle HRIS experience.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Finance, Accounting, or a related field.
• Minimum 3 years of payroll, HR operations, or finance operations experience.
• Experience processing payroll in a high-volume or complex organization.
• Experience using payroll or HRIS systems; Oracle experience preferred.
• Strong numerical, analytical, and problem-solving skills, with excellent attention to detail.
• Proficiency in Microsoft Excel or Google Sheets.
• Ability to manage multiple payroll cycles and meet strict deadlines.
• Strong communication and collaboration skills.
• High standards of integrity, confidentiality, accuracy, and service.
• Experience with multi-currency payroll is preferred.
• Clear commitment to Child Protection, safety, service learning, and environmental stewardship

Responsibilities

• Process payroll for all assigned employee groups in accordance with approved payroll calendars.
• Review approved payroll instructions and enter salary changes, allowances, deductions, overtime, variable pay, and other payroll items.
• Check payroll inputs and outputs for completeness, accuracy, and unusual variances.
• Investigate discrepancies and process approved corrections.
• Prepare payroll reports for review and approval.
• Maintain clear documentation of payroll changes, approvals, and corrections.
• Prepare and upload payroll bank transfer files after obtaining the required HR and Finance approvals.
• Verify that payment files agree with the approved payroll and follow up on rejected or incorrect transactions.
• Prepare overseas salary and retirement contribution payments using approved information and exchange rates.
• Confirm that completed transfers agree with approved payroll totals.
• Provide accurate payroll and payment information to the Business Office for financial recording and reconciliation.
• Assist Human Resources and the Business Office in resolving differences between payroll reports, payments, and financial records.
• Prepare payroll data required by Human Resources for PPh 21, Benefit-in-Kind, BPJS, retirement contributions, and other applicable requirements.
• Process approved statutory deductions, benefits, and other employee transactions.
• Serve as a point of contact for routine employee payroll inquiries.
• Refer matters involving policy, compensation decisions, benefits eligibility, statutory compliance, or authorization to the appropriate HR or Business Office representative.
• Publish payslips and communicate payroll schedules and deadlines.

Skills

Payroll processing

HR operations

Analytical skills

Communication

Multi-currency payroll

Attention to detail

Microsoft Excel / Google Sheets

Education

Bachelor's degree in HR, Finance, Accounting

Tools

Oracle

Job description

Jakarta Intercultural School is seeking a Payroll Officer to manage accurate and timely payroll for 600+ employees across multiple groups in Jakarta. You will work with Human Resources and the Business Office to ensure payments and records match approved payroll totals.

The role requires 3+ years of payroll or HR/finance operations experience, proficiency with Excel or Google Sheets, and Oracle HRIS experience.