Senior Executive Administrative Assistant - Calendar & Travel Lead

McDermott; Batam; Sur place; IDR 180 000 000 - 300 000 000; Plein temps

Résumé du poste

McDermott is seeking a Principal Administrative Assistant to provide high-level administrative support and process improvements for the team. The role involves communicating technical administration information, improving processes, and supporting executives across the organization.

The successful candidate will demonstrate strong organizational skills, attention to detail, and the ability to manage complex schedules, travel, and documentation while maintaining professionalism in a fast-paced

Qualifications

• High School Diploma required.
• Bachelor’s degree in business administration or related experience preferred.
• 5+ years of relevant experience, preferably in a large corporation.
• Advanced knowledge of Microsoft Office and related software.
• Ability to read, write, and communicate effectively; strong interpersonal skills.
• Ability to prioritize, organize, and meet deadlines.
• Prior law firm or corporate legal department experience is a plus.
• Experience with legal matter management/e-billing applications (Ty Metrix 360) is a plus.

Responsabilités

• Manage heavy calendar schedules and coordinate executive meetings.
• Lead multiple projects simultaneously and track progress.
• Arrange domestic and international travel and reimbursements.
• Type, proofread, and format documents and memos.
• Operate office equipment and maintain filing systems, both manual and electronic.
• Coordinate meetings and conferences and support special projects.
• Maintain calendars for one or more individuals and ensure timely reminders.
• Process timesheets, vacation requests, and supply requisitions.
• Assist with general administrative tasks and liaison with service providers.

Connaissances

Calendar management

Travel arrangements

Document proofreading

Typing & correspondence

Office procedures

Communication skills

Multitasking

Organizational skills

Team coordination

Independent work

Formation

High School Diploma

Bachelor’s degree in business administration

Outils

Microsoft Office

Ty Metrix 360

Office equipment operation

Description du poste

McDermott is seeking a Principal Administrative Assistant to provide high-level administrative support and process improvements for the team. The role involves communicating technical administration information, improving processes, and supporting executives across the organization.

The successful candidate will demonstrate strong organizational skills, attention to detail, and the ability to manage complex schedules, travel, and documentation while maintaining professionalism in a fast-paced