Executive Admin & Operations Liaison

McDermott International, Ltd; Batam; On-site; IDR 78,120,000 - 167,400,000; Full time

Job summary

McDermott International, Ltd. seeks a Principal Administrative Assistant to support executives with complex calendar management, travel planning, and document handling. The role will maintain filing systems and assist with general administrative tasks to ensure smooth operations.

The ideal candidate has a high school diploma, 5+ years in a similar role, and strong Microsoft Office skills with attention to detail. Strong communication and independence within a corporate setting are valued.

Qualifications

• High School Diploma required.
• Bachelor’s degree in business administration or related experience preferred.
• 5+ years of relevant experience in an administrative assistant role preferably in a large corporation.
• Advanced knowledge of Microsoft Office and related software; familiarity with office equipment.
• Ability to read and comprehend instructions, write correspondence and memos.
• Able to present information to co-workers and the public.
• Strong organizational, multitasking, attention to detail, and interpersonal skills.
• Ability to work independently but within a strategic framework.
• Experience with legal matter management/e-billing applications (Ty Metrix 360) is a plus.

Responsibilities

• Heavy calendar management, coordinating complex meetings with executives and assistants.
• Prioritize and manage multiple projects and follow through on issues.
• Arrange domestic and international travel schedules and reservations, including expenses.
• Type and proofread documents and correspondence.
• Operate in line with office protocol and organizational procedures.
• Coordinate and set up meetings and conferences, arrange travel, and work on special projects.
• Maintain the schedule of one or more individuals.
• Set up and maintain manual and electronic filing systems.
• Process general administrative work such as timesheets, vacation requests, and supply requisitions.
• Photocopy, fax, and scan documents as required.
• Ensure effective mail and package distribution.
• Assist employees and managers with admin requests.
• Perform additional assignments under supervisor’s direction.
• Serve as liaison with service provider; upload SOP in matter management application.

Skills

Calendar management

Multitasking

MS Office

Communication

Interpersonal skills

Proofreading

Education

High School Diploma

Bachelor’s degree in business administration or related field

Tools

Ty Metrix 360

Job description

McDermott International, Ltd. seeks a Principal Administrative Assistant to support executives with complex calendar management, travel planning, and document handling. The role will maintain filing systems and assist with general administrative tasks to ensure smooth operations.

The ideal candidate has a high school diploma, 5+ years in a similar role, and strong Microsoft Office skills with attention to detail. Strong communication and independence within a corporate setting are valued.