Remote Executive Admin & Calendar Maestro

Pt Sukma Karya Tama; Pontianak; Remote; IDR 60,000,000 - 120,000,000; Full time

Benefits offered by this job

Remote work

Career development

Job summary

Pt Sukma Karya Tama is seeking an Executive Administrative Specialist to provide comprehensive remote support to its executive leadership. The role demands proactive organization, superior communication, and the ability to manage complex calendars and high-level correspondence from a distance.

This position emphasizes discretion, travel coordination, and the preparation of executive documents and briefings.

Qualifications

• Proven experience as an Executive Administrative Specialist or similar remote support role.
• Excellent organizational, time management, and multitasking abilities.
• Advanced proficiency with virtual collaboration tools (MS 365, Google Workspace, Zoom, Slack).
• Strong written and verbal communication with a professional demeanor.
• Ability to handle sensitive information with confidentiality and discretion.
• Experience managing travel itineraries and expense reporting.

Responsibilities

• Manage and optimize complex executive calendars across multiple time zones.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare, proofread, and format executive documents, reports, and presentations.
• Serve as primary contact for executives, handling high-level communications.
• Handle all incoming/outgoing correspondence with professionalism and discretion.
• Organize and facilitate virtual meetings with technical/logistical readiness.
• Research and compile information for executive briefings and decisions.
• Maintain confidential records with security and accuracy.
• Identify and resolve administrative issues proactively to maintain workflow.
• Collaborate with administrative staff and departments to ensure smooth operations.

Skills

Calendar management

Travel coordination

Document formatting

Stakeholder communications

Discretion & confidentiality

Remote work experience

Education

Bachelor's degree or equivalent

Tools

Microsoft 365 Suite

Google Workspace

Zoom

Slack

Job description

Pt Sukma Karya Tama is seeking an Executive Administrative Specialist to provide comprehensive remote support to its executive leadership. The role demands proactive organization, superior communication, and the ability to manage complex calendars and high-level correspondence from a distance.

This position emphasizes discretion, travel coordination, and the preparation of executive documents and briefings.