Secretary to Director

PT Ega Tekelindo Prima; Jakarta Pusat; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

PT Ega Tekelindo Prima, established in 1985, is a leading Electrical Switchboard manufacturer serving government and industries. We are seeking a capable Secretary to BoD to handle standard correspondence, travel arrangements, and confidential administrative tasks.

The ideal candidate holds an Associate's Degree, strong English and MS Office skills, and can work under pressure. Fresh graduates are encouraged to apply; Mandarin is a plus.

Qualifications

• Associate's Degree from a reputable University with min GPA 3.20.
• Fresh graduates or Vocational High School graduates encouraged to apply.
• Proficient in verbal and written English (TOEFL ITP Min 500).
• Proficient in Mandarin is an advantage (HSK certificate).
• Outstanding communication, integrity, and ability to work independently.

Responsibilities

• Prepare BoD standard correspondence and manage filing.
• Arrange BoD travel: airline tickets, hotel, transport, cash advances.
• Support operational team with data updates and BoD administrative matters.
• Manage day-to-day To Do List and meeting schedules for BoD.
• Handle other duties as assigned by BoD.

Skills

Secretarial skills

English proficiency

Discretion and confidentiality

Education

Associate's Degree

Vocational high school diploma

Tools

MS Office

Job description

Provides the standard secretarial jobs that covers: preparation of standard correspondence in responding to regular request addressed to BoD, such as request for sponsorship, donation, etc., typing of memorandum and other correspondence required by BoD, properly and systematically filling the documents related to each Department, procurement of office supplies necessary for the operation of BoD office, placement of telephone calls and responding them, manage day-to-day To Do List from BoD, manage schedule meetings and appointments, preparation of reports as required.

Prepare travel requirement of the BoD that covers: reservation and ordering of airline tickets, reservation of accommodation (hotel and transportation), and preparation cash advances.

Support function to the operational team e.g data update, assisting administrative matters of BoD.

Discretion and an understanding of confidentiality issues.

Other secretarial duty assigned by BoD

Requirement :

Candidate must possess at least an Associate's Degree, any major, from a reputable University with min GPA 3.20

Fresh graduates / Vocational High School graduates with eagerness to learn and ability to perform under high pressure are encouraged to apply

Proficient in verbal and written English is a must (TOEFL ITP Min 500)

Proficient in Mandarin is an advantage (attach HSK certificate)

Outstanding communication skill both oral and written

Able to manage integrity and confidentiality

Detail oriented person, disciplined, and able to work independently.

Flexible and willing to work long hours when required.

Able to operate MS. Office (Word, Excel, Power Point)

PT. Ega Tekelindo Prima was established in 1985 and is a leading Electrical Switchboard manufacturing company providing excellent electrical power solutions and services to a diverse clientele including the Government, Industries, Property Developers and Contractors. PT. Ega Tekelindo Prima is ISO-9001 certified by LMK and has KAN accreditation. Due to the business expansion and rapid growth of the company, we are seeking highly qualified candidates for the following position.

PT. Ega Tekelindo Prima was established in 1985 and is a leading Electrical Switchboard manufacturing company providing excellent electrical power solutions and services to a diverse clientele including the Government, Industries, Property Developers and Contractors. PT. Ega Tekelindo Prima is ISO-9001 certified by LMK and has KAN accreditation. Due to the business expansion and rapid growth of the company, we are seeking highly qualified candidates for the following position.