SECRETARY

PT Probesco Disatama; Jakarta Pusat; In loco; IDR 78.120.000 - 122.760.000; Tempo pieno

Descrizione del lavoro

PT Probesco Disatama, a machinery and automation company, seeks a proactive Secretary/PA to support the Director and leadership team. You will manage calendars, organize board meetings, handle correspondence, and assist with travel bookings, ensuring smooth operations and confidentiality.

The role requires a diploma or secretarial education, 3+ years of experience, and fluency in Bahasa, Mandarin, and English.

Competenze

• Diploma degree from secretarial academy or university.
• Minimum 3 years experience in secretarial or PA roles.
• Well-organized with good time management.
• Team player, proactive, able to work independently.
• Excellent verbal and written communication in Bahasa, Mandarin, and English.
• Proficient in Microsoft Office, PowerPoint, and Excel.
• Able to work under pressure, AI apps knowledge adds value.

Mansioni

• Provides high-level administrative support to the Director and leadership staff.
• Maintain agenda and assist in planning appointments, board meetings, and conferences.
• Organize and set up executive/board meetings and travel arrangements.
• Receive and screen calls; manage letters and confidential documents.
• Attend meetings and take minutes; keep superior calendars organized.
• Coordinate with heads of departments to fulfill requests.
• Prepare presentations or reports as assigned.

Conoscenze

Bahasa

Mandarin

English

3+ years admin exp

AI apps knowledge

Formazione

Diploma or Secretarial

Strumenti

Microsoft Office

PowerPoint

Excel

Descrizione del lavoro

Minimum Diploma degree from reputable Secretarial Academy or other University

Minimum 3 years experience in Secretarial or Personal Assistant roles

Well-organized and have great time management skills

Good team player, good initiative, proactive, willing to learn, able to work independently with minimum supervision.

Excellent verbal and written communication skills, in Bahasa, Mandarin, and English

Able to operate Microsoft Office, PowerPoint, and Excel

Able to work under pressure

Having understand AI apps is added value

Job Description

Provides high-level administrative support and assistance to the Director, GM and/or other assigned leadership staff.

Maintain agenda and assist in planning appointments, board meetings, conferences etc.

Organize and set up executive/board meetings

Handling a wide variety of tasks and situations

Receive and screen phone calls and redirect them when appropriate

Performs additional duties as assigned

Handle and manage outgoing or incoming letters

Receives and monitors all incoming calls

Attend meetings and keep minutes

Organizes Superior calendar and task

Communicates with every head of department to ensure that the request made by the Superior are met.

Handle confidential documents ensuring they remain secure

Maintain electronic and paper records ensuring information is organized and easily accessible

Conduct research and prepare presentations or reports as assigned

Assist in travel arrangements such as flight booking, hotel booking

Having understand AI apps is added value

Unlock job insights

Your application will include the following questions:

• Berapa tahun pengalaman kerjamu sebagai sekretaris?
• Kualifikasi mana yang kamu miliki?
• Berapa gaji bulanan yang kamu inginkan?
• Berapa tahun pengalaman kerjamu sebagai Sekretaris Direktur?
• Produk Microsoft Office apa saja di bawah ini yang bisa kamu gunakan?
• Apakah kamu memiliki pengalaman sekretarial?

Machinery & Automation 101-1,000 employees

Founded in 1980 as a private company, Probesco has acquired more than 39 years of invaluable experience in the heavy equipment and machinery industry. Probesco offers you the freedom to be outstanding. We are a team, whose expertise and cooperative approach help us realize our clients' objectives. By joining Probesco, you can live and breathe the excitement of working. We believe in hiring the best talent and then enabling it to grow. By providing an infrastructure that allows continuous learning and progress, we grant you the opportunity to push your career to new heights.

Founded in 1980 as a private company, Probesco has acquired more than 39 years of invaluable experience in the heavy equipment and machinery industry. Probesco offers you the freedom to be outstanding. We are a team, whose expertise and cooperative approach help us realize our clients' objectives. By joining Probesco, you can live and breathe the excitement of working. We believe in hiring the best talent and then enabling it to grow. By providing an infrastructure that allows continuous learning and progress, we grant you the opportunity to push your career to new heights.