Secretariat & Admin Coordination Specialist

Sari Tirta Group; Jakarta Barat; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

Sari Tirta Group is seeking a Company Secretariat & Administration Staff to support management with scheduling, meeting preparation, and orderly handling of correspondence. You will organize materials, maintain filing systems, and ensure timely follow-up of action items across departments.

The role requires a Diploma (D3) or equivalent, strong organizational skills, and proficiency in modern office applications. English reading ability is preferred for documents and emails.

Qualifications

• Minimum Diploma (D3) or equivalent.
• Good understanding of office administration and document management.
• Comfortable using computers and modern office applications.
• Passive English proficiency, reading emails and documents.
• Detail-oriented and organized.
• Strong service orientation and willingness to support others.

Responsibilities

• Assist management in organizing schedules, meetings, and administrative follow-up.
• Prepare meeting materials, documents, and supporting information as required.
• Maintain clear lists of issues, action items, due dates, and outstanding follow-ups.
• Provide reminders for approaching deadlines and highlight overdue matters to management.
• Manage incoming and outgoing correspondence in an orderly and traceable manner.
• Prepare and organize letters, memos, meeting notes, and other administrative documents.
• Manage digital and physical filing using structured folders, file naming standards, classification, and indexing.
• Scan, archive, and retrieve documents efficiently using modern office systems.
• Distribute documents and information to the relevant department or person and maintain proper records.
• Support management with general administrative and secretarial needs while maintaining confidentiality.

Skills

Office administration

Document management

Business correspondence

Computer literacy

English reading

Education

Diploma (D3) or equivalent

Job description

Sari Tirta Group is seeking a Company Secretariat & Administration Staff to support management with scheduling, meeting preparation, and orderly handling of correspondence. You will organize materials, maintain filing systems, and ensure timely follow-up of action items across departments.

The role requires a Diploma (D3) or equivalent, strong organizational skills, and proficiency in modern office applications. English reading ability is preferred for documents and emails.