Executive Secretary & Admin Coordinator (Multilingual)

PT Probesco Disatama; Jakarta Pusat; On-site; IDR 78,120,000 - 122,760,000; Full time

Job summary

PT Probesco Disatama, a machinery and automation company, seeks a proactive Secretary/PA to support the Director and leadership team. You will manage calendars, organize board meetings, handle correspondence, and assist with travel bookings, ensuring smooth operations and confidentiality.

The role requires a diploma or secretarial education, 3+ years of experience, and fluency in Bahasa, Mandarin, and English.

Qualifications

• Diploma degree from secretarial academy or university.
• Minimum 3 years experience in secretarial or PA roles.
• Well-organized with good time management.
• Team player, proactive, able to work independently.
• Excellent verbal and written communication in Bahasa, Mandarin, and English.
• Proficient in Microsoft Office, PowerPoint, and Excel.
• Able to work under pressure, AI apps knowledge adds value.

Responsibilities

• Provides high-level administrative support to the Director and leadership staff.
• Maintain agenda and assist in planning appointments, board meetings, and conferences.
• Organize and set up executive/board meetings and travel arrangements.
• Receive and screen calls; manage letters and confidential documents.
• Attend meetings and take minutes; keep superior calendars organized.
• Coordinate with heads of departments to fulfill requests.
• Prepare presentations or reports as assigned.

Skills

Bahasa

Mandarin

English

3+ years admin exp

AI apps knowledge

Education

Diploma or Secretarial

Tools

Microsoft Office

PowerPoint

Excel

Job description

PT Probesco Disatama, a machinery and automation company, seeks a proactive Secretary/PA to support the Director and leadership team. You will manage calendars, organize board meetings, handle correspondence, and assist with travel bookings, ensuring smooth operations and confidentiality.

The role requires a diploma or secretarial education, 3+ years of experience, and fluency in Bahasa, Mandarin, and English.