Sales & Retail Admin

Blibli; Jakarta Pusat; On-site; IDR 100,440,000 - 156,240,000; Full time

Job summary

Blibli Electronic is part of Blibli Group—a retail chain specializing in essential consumer electronics. As a Sales & Retail Admin, you will provide administrative and operational support to the Retail Operations team by managing reports, coordinating training administration, supporting procurement activities, and maintaining operational documentation.

Your role will ensure smooth day-to-day operations, allowing field teams to focus on delivering excellent customer experiences and achieving

Qualifications

• Diploma or Bachelor's in Business Admin / Management / Accounting (or related field).
• 1–2 years in Administration, Sales Operations, Retail Operations, or similar.
• Advanced MS Excel skills: Pivot Tables, VLOOKUP/XLOOKUP, formulas, data analysis and reporting.
• Experience with PO/PR processes, procurement docs, invoices, and reporting.
• Strong organizational skills with high attention to detail and accuracy.
• Good communication and coordination across multiple departments.

Responsibilities

• Provide administrative support for Retail Operations, including data management and reporting.
• Prepare, maintain, and consolidate sales, store operations, attendance and performance reports in Excel.
• Coordinate training administration: attendance tracking, schedules, documentation and records.
• Support procurement activities by creating PRs/POs and coordinating with vendors.
• Maintain operational databases, SOPs and other business documents with timely updates.
• Coordinate with Store Ops, Finance, HR and Procurement for day-to-day activities.
• Monitor administrative processes to ensure compliance with policies and timelines.
• Perform other admin and operational tasks as assigned.

Skills

Excel advanced

Data analysis

Attention to detail

Cross-functional coordination

Education

Diploma or Bachelor's in Business Admin / Management / Accounting

Job description

About The Role

Blibli Electronic is part of Blibli Group—a retail chain specializing in essential consumer electronics. Behind every successful store operation is a strong operational support team that keeps processes running efficiently and accurately.

As a Sales & Retail Admin, you will provide administrative and operational support to the Retail Operations team by managing reports, coordinating training administration, supporting procurement activities, and maintaining operational documentation. Your role will ensure smooth day-to-day operations, allowing field teams to focus on delivering excellent customer experiences and achieving business targets.

What You’ll Do

• Provide administrative support for Retail Operations, including data management, documentation, and operational reporting.
• Prepare, maintain, and consolidate sales, store operations, attendance, and performance reports using Microsoft Excel.
• Coordinate training administration, including attendance tracking, training schedules, documentation, and completion records.
• Support procurement activities by creating Purchase Requisitions (PR), Purchase Orders (PO), and coordinating with internal stakeholders and vendors.
• Maintain operational databases, SOPs, and other business documents, ensuring accuracy and timely updates.
• Coordinate with Store Operations, Finance, HR, and Procurement teams to support day-to-day operational activities.
• Monitor administrative processes to ensure compliance with company policies and operational timelines.
• Perform other administrative and operational support tasks assigned by the supervisor.

What You’ll Bring to the Team

• Diploma (D3) or Bachelor's degree (S1) in Business Administration, Management, Accounting, or a related field.
• Minimum 1–2 years of experience in Administration, Sales Operations, Retail Operations, or a similar support role.
• A dvanced proficiency in Microsoft Excel , including Pivot Tables, VLOOKUP/XLOOKUP, advanced formulas, data analysis, and reporting. Experience developing or using Excel Macros/VBA is a strong advantage.
• Experience handling administrative processes such as Purchase Orders (PO), procurement documentation, invoices, and reporting
• Strong organizational skills with excellent attention to detail and accuracy.
• Good communication and coordination skills, with the ability to work effectively across multiple departments.
• Able to manage multiple administrative tasks simultaneously while meeting deadlines.
• Proactive, dependable, and comfortable working in a fast-paced retail environment.