Sales Administration – Export & Import

PT DIANSURYA GLOBAL; Pasar Kemis; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

PT DIANSURYA GLOBAL is seeking a Sales Administrator to manage sales orders from customer POs, verify prices, and coordinate with PPIC, warehouse, production, and logistics to meet delivery schedules.

The role requires strong Excel skills, attention to detail, and the ability to work to deadlines in a manufacturing environment. Prior admin experience is preferred.

Qualifications

• Minimum education: SMK or S1.
• Proficient in Microsoft Excel.
• Strong analytical skills with attention to detail.
• Disciplined, diligent, and able to work to deadlines.
• Quick to adapt and able to work collaboratively in a team.
• Experience as an admin in a manufacturing company is preferred.

Responsibilities

• Manage Sales Orders (SO) based on customer PO, including price verification, quantity checks, delivery dates, and approval processes
• Communicate and maintain relationships with customers, handling inquiries, document revisions, complaints, and customer needs
• Coordinate with PPIC, Warehouse, Production, and Logistics regarding goods readiness and delivery schedules
• Monitor outstanding PO, open SO, deliveries, and sales; prepare monthly sales reports
• Prepare and manage export documents including Commercial Invoice, Packing List, Shipping Instruction, COO, ISF, AMS, and compliance documents
• Arrange and monitor export shipments, including forwarder booking, trucking, pickup, and ETD/ETA schedules
• Coordinate with Forwarder and PPJK regarding shipment, freight quotation, HBL, PEB, NPE, and customs documents
• Conduct price checking, material checking, and coordinate material requirements based on customer PO
• Manage local logistics including vendor search, quotation comparison, booking, and delivery monitoring
• Handle Credit Note/Debit Note, invoices, delivery notes, and manual shipping documents as needed

Skills

Microsoft Excel

Analytical skills

Attention to detail

Team collaboration

Deadline driven

Education

SMK

S1

Job description

This role involves managing sales orders based on customer purchase orders, coordinating with internal departments and external partners, handling export documentation, and managing logistics operations for a manufacturing company.

Key responsibilities

• Manage Sales Orders (SO) based on customer PO, including price verification, quantity checks, delivery dates, and approval processes
• Communicate and maintain relationships with customers, handling inquiries, document revisions, complaints, and customer needs
• Coordinate with PPIC, Warehouse, Production, and Logistics regarding goods readiness and delivery schedules
• Monitor outstanding PO, open SO, deliveries, and sales; prepare monthly sales reports
• Prepare and manage export documents including Commercial Invoice, Packing List, Shipping Instruction, COO, ISF, AMS, and compliance documents
• Arrange and monitor export shipments, including forwarder booking, trucking, pickup, and ETD/ETA schedules
• Coordinate with Forwarder and PPJK regarding shipment, freight quotation, HBL, PEB, NPE, and customs documents
• Conduct price checking, material checking, and coordinate material requirements based on customer PO
• Manage local logistics including vendor search, quotation comparison, booking, and delivery monitoring
• Handle Credit Note/Debit Note, invoices, delivery notes, and manual shipping documents as needed

About you

Minimum education: SMK or S1

Proficient in Microsoft Excel

Strong analytical skills with attention to detail

Disciplined, diligent, and able to work to deadlines

Quick to adapt and able to work collaboratively in a team

Experience as an admin in a manufacturing company is preferred

What can I earn as a Sales Administrator