Sales Admin

Arkhadaya Energy; Jakarta Pusat; On-site; IDR 200,880,000 - 334,800,000; Full time

Job summary

Arkhadaya Energy is seeking an organized administrative professional to support bid-related activities in Jakarta. The role focuses on collecting financial data, technical specs, and legal certifications from multiple teams, while monitoring bid deadlines to ensure timely responses.

You will also manage filing systems, both hard copies and searchable digitized versions. The ideal candidate has 1–3+ years in administrative or sales-support roles, EPC experience, and proficiency with Google Drive,

Qualifications

• Strong organizational and multitasking abilities to handle high data volumes.
• Excellent written and verbal communication skills.
• Maintain high attention to detail to prevent errors or incorrect orders.
• Proficiency in Google drive, spreadsheets, and MS Office (specifically Excel for data entry and reporting).
• Attention to Detail: Ability to spot missing signatures or incomplete pages before filing a document.
• Typically 1–3+ years in an administrative, sales support, or customer service role.
• Have experience in EPC.
• Have experience with preparing bidding documents.

Responsibilities

• Bid Preparation & Coordination: Gather all required documentation, including financial data, technical specifications, and legal certifications from different teams.
• Tender Sourcing & Monitoring: Regularly search various platforms for new opportunities and monitor bid deadlines to ensure timely responses.
• Dual Filing Management: Maintain a synchronized system where every hard copy document has a corresponding, searchable digital version.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Attention to detail

Google Drive

Spreadsheets

MS Office (Excel)

EPC experience

Bid document preparation

Administrative experience

Sales support

Customer service

Job description

• Bid Preparation & Coordination : Gather all required documentation, including financial data, technical specifications, and legal certifications from different teams.
• Tender Sourcing & Monitoring : Regularly search various platforms for new opportunities and monitor bid deadlines to ensure timely responses.
• Dual Filing Management : Maintain a synchronized system where every hard copy document has a corresponding, searchable digital version.

Requirements :

• Strong organizational and multitasking abilities to handle high data volumes.
• Excellent written and verbal communication skills for interaction.
• Maintain high attention to detail to prevent errors or incorrect order fulfillment.
• Proficiency in Google drive, spreadsheets, and MS Office (specifically Excel for data entry and reporting).
• Attention to Detail: Ability to spot missing signatures or incomplete pages before filing a document.
• Typically 1–3+ years in an administrative, sales support, or customer service role.
• Have experience in EPC.
• Have experience with preparing bidding documents.