Sales Admin

amIT Global Solutions Sdn Bhd; Indonesia; On-site; IDR 55,800,000 - 89,280,000; Full time

Job summary

amIT Global Solutions Sdn Bhd is seeking an organized administrative professional to support bid activities, coordinate documentation, and manage filing systems in Indonesia. You will gather financial data, technical specifications, and legal certifications from different teams, monitor tender opportunities, and maintain synchronized hard-copy and digital records with meticulous attention to detail.

This role requires precise data entry, reporting, and proactive communication with internal

Qualifications

• Strong organizational and multitasking abilities to handle high data volumes.
• Excellent written and verbal communication skills for interaction.
• Maintain high attention to detail to prevent errors or incorrect order fulfillment.
• Proficiency in Google drive, spreadsheets, and MS Office (specifically Excel for data entry and reporting).
• Attention to Detail: Ability to spot missing signatures or incomplete pages before filing a document.

Responsibilities

• Bid preparation and coordination across teams with required docs.
• Tender sourcing and monitoring for new opportunities and deadlines.
• Dual filing management aligning hard copies with digital records.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Data entry

Tools

Google Drive

Google Sheets

Microsoft Excel

MS Office

Job description

Scope of Work :

1. Bid Preparation & Coordination : Gather all required documentation, including financial data, technical specifications, and legal certifications from different teams.
2. Tender Sourcing & Monitoring : Regularly search various platforms for new opportunities and monitor bid deadlines to ensure timely responses.
3. Dual Filing Management : Maintain a synchronized system where every hard copy document has a corresponding, searchable digital version.

Requirements :

1. Strong organizational and multitasking abilities to handle high data volumes.
2. Excellent written and verbal communication skills for interaction.
3. Maintain high attention to detail to prevent errors or incorrect order fulfillment.
4. Proficiency in Google drive, spreadsheets, and MS Office (specifically Excel for data entry and reporting).
5. Attention to Detail: Ability to spot missing signatures or incomplete pages before filing a document.

Plus Point (optional) :

• Typically 1-3+ years in an administrative, sales support, or customer service role.
• Have experience in EPC.
• Have experience with preparing bidding documents.

Preferred trait :

• Agile
• Fast learner
• Good communication
• Detail oriented
• Organized and systematic