Sales Admin

PT Amerta Kosmetika Teknologi; Jakarta Utara; On-site; IDR 44,640,000 - 66,960,000; Full time

Job summary

PT Amerta Kosmetika Teknologi in Jakarta offers an Administrative Coordinator role focused on managing customer data and supporting sales operations. You will handle documentation, quotations, and multi‑department coordination to ensure orders progress smoothly through fulfillment.

The ideal candidate has 1–2 years of admin or sales support experience, strong MS Office skills, and excellent communication. This position is on site in Jakarta and requires detail orientation and organizational

Qualifications

• Bachelor's degree required or in progress in Administration, Management, or Accounting.
• 1–2 years of experience in administration or sales support.
• Proficient in Microsoft Office, especially Excel and Word.

Responsibilities

• Input and update customer data, including NPWP, contact, and customer status.
• Assist sales in preparing quotations, price lists, proposals, and offer documents.
• Coordinate with multiple departments regarding order status and documentation.
• Receive and verify POs/custom orders ensuring SKU, quantity, price, packaging, and deadlines align with agreements.
• Create monitoring reports for each PO from entry to shipment.

Skills

MS Office

Excel

Data entry

Communication

Education

Bachelor's degree in Administration, Management, or Accounting

Job description

This role involves managing customer data, coordinating with multiple departments, and supporting sales operations through documentation and administrative tasks.

Key responsibilities

• Input and update customer data, database brand, PIC, address, NPWP, contact, and customer status
• Assist sales in preparing quotation documents, price lists, proposals, and offer documents
• Coordinate with R&D, Purchasing, PPIC, Production, QC, Warehouse, Finance, and Logistics regarding order status
• Receive and verify PO/customer orders, ensuring SKU, quantity, price, packaging, and deadline match agreements
• Create monitoring reports for each PO from order entry through product completion and shipment
• Prepare and archive quotations, POs, SPKs, invoice requests, delivery letters, invoices, and supporting documents
• Assist with updating product prices, HPP/price lists provided by management, promotions, discounts, and payment terms
• Coordinate with Finance to monitor DP status, payment completion, outstanding customers, and due dates
• Create sales reports, incoming POs, outstanding orders, active customers, new customers, and sales achievements
• Answer customer administrative needs and forward technical/production questions to relevant departments

About you

• Maximum 30 years
• Bachelor's degree in Administration, Management, Communication, or Accounting
• Minimum 1-2 years of experience
• Proficient in Microsoft Office, particularly Excel and Word
• Detail-oriented, organized, and possess strong administrative capabilities
• Strong communication skills and ability to work collaboratively with sales team and other departments