Executive Admin & Office Operations Specialist

PT Surya Bumimegah Sejahtera (Surabaya); Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

PT Surya Bumimegah Sejahtera (Surabaya) is seeking an administrative professional to manage documents, correspondence, and meeting notes within a structured, accessible system while supporting executives and multiple departments.

The role covers reception duties, calendar management, travel coordination, and ensuring compliance with company policies through accurate documentation and timely task completion.

Qualifications

• Bachelor’s degree in a related field is highly valued.
• 1–2 years in an administrative or office support role preferred.
• Strong proficiency with MS Office and data handling.

Responsibilities

• Manage and organize documents, files, and administrative records with a structured and accessible system
• Handle internal and external correspondence, including letters, emails, and memoranda professionally
• Organize and document meetings, create meeting notes, and distribute follow-up actions to participants
• Manage schedules and calendars for executives or managers, schedule meetings, and organize travel arrangements
• Handle telephone reception and guest reception duties with courtesy, friendliness, and professionalism
• Process administrative documents including permits, claims, and other forms according to company procedures
• Organize office equipment and supplies, ensure availability, and submit orders as needed
• Support various departments with additional administrative work and special projects as needed
• Ensure compliance with company policies and operational standards in all administrative tasks

Skills

Microsoft Office

Time management

Data confidentiality

Communication

Team collaboration

Education

Bachelor's degree in Communication or related field

Tools

Database management systems

Job description

PT Surya Bumimegah Sejahtera (Surabaya) is seeking an administrative professional to manage documents, correspondence, and meeting notes within a structured, accessible system while supporting executives and multiple departments.

The role covers reception duties, calendar management, travel coordination, and ensuring compliance with company policies through accurate documentation and timely task completion.