Receptionist cum Admin Assistant

JMC Talent Search Pte Ltd; Jawa Barat; Vor Ort; IDR 334.775.000 - 446.366.000; Vollzeit

Zusammenfassung

JMC Talent Search Pte Ltd in Singapore is seeking a professional receptionist to manage the front desk, answer and screen calls, greet visitors, and provide courteous administrative support throughout the day.

Requirements include at least 1 year in a receptionist or administrative role, excellent interpersonal and organizational skills, a strong customer-service mindset, availability on short notice, and workplace at Tuas.

Qualifikationen

• Minimum GCE ‘O’ Level or equivalent qualification.
• At least 1 year of relevant experience in a receptionist, front desk, or administrative support role.
• Excellent interpersonal, communication, and organizational skills, with the ability to manage multiple tasks in a dynamic environment.
• Strong customer service mindset, with a professional and welcoming attitude
• Available on short-notice.
• Work place at Tuas

Aufgaben

• Manage the front desk by answering, screening, and directing incoming calls, as well as welcoming and assisting visitors in a professional manner.
• Oversee visitor registration processes and ensure adherence to office security and access control procedures.
• Prepare personalized welcome poster for guests at the reception area.
• Administer door access cards, including issuance, tracking, and deactivation.
• Coordinate company transportation arrangements, including employee bus services.
• Receive, sort, and distribute incoming mail and deliveries promptly and efficiently.
• Manage office supplies and services, including stationery, pantry inventory, catering, vending machines, and taxi bookings.
• Coordinate meeting room reservations and ensure proper setup for meetings, appointments, and training sessions, including preparation of refreshments when required.
• Maintain the cleanliness and organization of the reception area, meeting rooms, and common office spaces.
• Arrange daily lunch orders for employees through approved vendors.
• Provide general administrative and clerical support as assigned.

Kenntnisse

Interpersonal skills

Communication skills

Organizational skills

Customer service mindset

Availability on short notice

Ausbildung

Minimum GCE ‘O’ Level or equivalent

Jobbeschreibung

• Manage the front desk by answering, screening, and directing incoming calls, as well as welcoming and assisting visitors in a professional manner.
• Oversee visitor registration processes and ensure adherence to office security and access control procedures.
• Prepare personalized welcome poster for guests at the reception area.
• Administer door access cards, including issuance, tracking, and deactivation.
• Coordinate company transportation arrangements, including employee bus services.
• Receive, sort, and distribute incoming mail and deliveries promptly and efficiently.
• Manage office supplies and services, including stationery, pantry inventory, catering, vending machines, and taxi bookings.
• Coordinate meeting room reservations and ensure proper setup for meetings, appointments, and training sessions, including preparation of refreshments when required.
• Maintain the cleanliness and organization of the reception area, meeting rooms, and common office spaces.
• Arrange daily lunch orders for employees through approved vendors.
• Provide general administrative and clerical support as assigned.

Job Description & Requirements

• Manage the front desk by answering, screening, and directing incoming calls, as well as welcoming and assisting visitors in a professional manner.
• Oversee visitor registration processes and ensure adherence to office security and access control procedures.
• Prepare personalized welcome poster for guests at the reception area.
• Administer door access cards, including issuance, tracking, and deactivation.
• Coordinate company transportation arrangements, including employee bus services.
• Receive, sort, and distribute incoming mail and deliveries promptly and efficiently.
• Manage office supplies and services, including stationery, pantry inventory, catering, vending machines, and taxi bookings.
• Coordinate meeting room reservations and ensure proper setup for meetings, appointments, and training sessions, including preparation of refreshments when required.
• Maintain the cleanliness and organization of the reception area, meeting rooms, and common office spaces.
• Arrange daily lunch orders for employees through approved vendors.
• Provide general administrative and clerical support as assigned.

Requirements

• Minimum GCE ‘O’ Level or equivalent qualification.
• At least 1 year of relevant experience in a receptionist, front desk, or administrative support role.
• Excellent interpersonal, communication, and organizational skills, with the ability to manage multiple tasks in a dynamic environment.
• Strong customer service mindset, with a professional and welcoming attitude
• Available on short-notice.
• Work place at Tuas