Receptionist cum Admin Assistant

JMC Talent Search Pte Ltd; Jawa Barat; On-site; IDR 334,775,000 - 446,366,000; Full time

Job summary

JMC Talent Search Pte Ltd in Singapore is seeking a professional receptionist to manage the front desk, answer and screen calls, greet visitors, and provide courteous administrative support throughout the day.

Requirements include at least 1 year in a receptionist or administrative role, excellent interpersonal and organizational skills, a strong customer-service mindset, availability on short notice, and workplace at Tuas.

Qualifications

• Minimum GCE ‘O’ Level or equivalent qualification.
• At least 1 year of relevant experience in a receptionist, front desk, or administrative support role.
• Excellent interpersonal, communication, and organizational skills, with the ability to manage multiple tasks in a dynamic environment.
• Strong customer service mindset, with a professional and welcoming attitude
• Available on short-notice.
• Work place at Tuas

Responsibilities

• Manage the front desk by answering, screening, and directing incoming calls, as well as welcoming and assisting visitors in a professional manner.
• Oversee visitor registration processes and ensure adherence to office security and access control procedures.
• Prepare personalized welcome poster for guests at the reception area.
• Administer door access cards, including issuance, tracking, and deactivation.
• Coordinate company transportation arrangements, including employee bus services.
• Receive, sort, and distribute incoming mail and deliveries promptly and efficiently.
• Manage office supplies and services, including stationery, pantry inventory, catering, vending machines, and taxi bookings.
• Coordinate meeting room reservations and ensure proper setup for meetings, appointments, and training sessions, including preparation of refreshments when required.
• Maintain the cleanliness and organization of the reception area, meeting rooms, and common office spaces.
• Arrange daily lunch orders for employees through approved vendors.
• Provide general administrative and clerical support as assigned.

Skills

Interpersonal skills

Communication skills

Organizational skills

Customer service mindset

Availability on short notice

Education

Minimum GCE ‘O’ Level or equivalent

Job description

• Manage the front desk by answering, screening, and directing incoming calls, as well as welcoming and assisting visitors in a professional manner.
• Oversee visitor registration processes and ensure adherence to office security and access control procedures.
• Prepare personalized welcome poster for guests at the reception area.
• Administer door access cards, including issuance, tracking, and deactivation.
• Coordinate company transportation arrangements, including employee bus services.
• Receive, sort, and distribute incoming mail and deliveries promptly and efficiently.
• Manage office supplies and services, including stationery, pantry inventory, catering, vending machines, and taxi bookings.
• Coordinate meeting room reservations and ensure proper setup for meetings, appointments, and training sessions, including preparation of refreshments when required.
• Maintain the cleanliness and organization of the reception area, meeting rooms, and common office spaces.
• Arrange daily lunch orders for employees through approved vendors.
• Provide general administrative and clerical support as assigned.

Job Description & Requirements

• Manage the front desk by answering, screening, and directing incoming calls, as well as welcoming and assisting visitors in a professional manner.
• Oversee visitor registration processes and ensure adherence to office security and access control procedures.
• Prepare personalized welcome poster for guests at the reception area.
• Administer door access cards, including issuance, tracking, and deactivation.
• Coordinate company transportation arrangements, including employee bus services.
• Receive, sort, and distribute incoming mail and deliveries promptly and efficiently.
• Manage office supplies and services, including stationery, pantry inventory, catering, vending machines, and taxi bookings.
• Coordinate meeting room reservations and ensure proper setup for meetings, appointments, and training sessions, including preparation of refreshments when required.
• Maintain the cleanliness and organization of the reception area, meeting rooms, and common office spaces.
• Arrange daily lunch orders for employees through approved vendors.
• Provide general administrative and clerical support as assigned.

Requirements

• Minimum GCE ‘O’ Level or equivalent qualification.
• At least 1 year of relevant experience in a receptionist, front desk, or administrative support role.
• Excellent interpersonal, communication, and organizational skills, with the ability to manage multiple tasks in a dynamic environment.
• Strong customer service mindset, with a professional and welcoming attitude
• Available on short-notice.
• Work place at Tuas