QA Staff (Document Controller)

Mewah Group; Sumatera Utara; On-site; IDR 70,000,000 - 100,000,000; Full time

Job summary

Mewah Group is seeking a highly experienced QA Staff (Document Controller) to oversee document management across mill operations. You will ensure document integrity, maintain proper revision control, and support audit readiness with robust DMS processes.

The role requires a Bachelor's degree and 3–5 years in document control or similar roles, with preference for experience in Palm Oil, Manufacturing, or FMCG sectors.

Qualifications

• Bachelor's Degree in Administration, Management, Engineering, or related field.
• 3–5 years of experience as a Document Controller or similar role.
• Experience in Palm Oil, Manufacturing, Plantation, FMCG, or Industrial sectors preferred.
• Strong knowledge of document control systems, audits, compliance, and records management.
• Proficient in Microsoft Office and Document Management Systems (DMS).
• Detail-oriented, highly organized, and able to work independently with cross-functional teams.

Responsibilities

• Manage and maintain all controlled documents, including SOPs, work instructions, records, permits, and certification documents.
• Ensure proper document numbering, revision control, distribution, and archiving processes.
• Maintain and update the Document Management System (DMS) and electronic filing system.
• Support internal and external audits by providing accurate and up-to-date documentation.
• Coordinate with departments to ensure documents are reviewed, updated, and compliant with company requirements.
• Prepare periodic reports and ensure the confidentiality, integrity, and security of company documents.

Skills

Document control

Audit readiness

Regulatory compliance

Records management

Attention to detail

Cross-functional collaboration

Education

Bachelor's Degree in Administration/Management/Engineering or related field

Tools

Microsoft Office

Document Management System (DMS)

Job description

We are seeking a highly experienced and detail-oriented QA Staff (Document Controller) to oversee document management, compliance, and records control across mill operations. The successful candidate will play a critical role in ensuring document integrity, regulatory compliance, audit readiness, and the effective implementation of document control systems.

Job Responsibilities

Manage and maintain all controlled documents, including SOPs, work instructions, records, permits, and certification documents.

Ensure proper document numbering, revision control, distribution, and archiving processes.

Maintain and update the Document Management System (DMS) and electronic filing system.

Support internal and external audits by providing accurate and up-to-date documentation.

Coordinate with departments to ensure documents are reviewed, updated, and compliant with company requirements.

Prepare periodic reports and ensure the confidentiality, integrity, and security of company documents.

Requirements

Bachelor's Degree (S1) in Administration, Management, Engineering, or a related field.

Minimum 3 to 5 years of experience as a Document Controller or in a similar document management role.

Experience in Palm Oil, Manufacturing, Plantation, FMCG, or Industrial sectors is preferred.

Strong knowledge of document control systems, audit processes, compliance, and records management.

Proficient in Microsoft Office (Excel, Word, PowerPoint) and Document Management Systems (DMS).

Detail-oriented, highly organized, and capable of working independently while collaborating with cross-functional teams.