Document Controller - SPX Express (Jakarta)

SPX Express; Jakarta Pusat; On-site; IDR 60,000,000 - 100,000,000; Full time

Job summary

SPX Express is seeking a skilled Document Control Coordinator in Jakarta to establish and manage a centralized document-control system. You will organize filing structures, naming conventions, version control, and access permissions while acting as the single source of truth for all project records including approvals, drawings, invoices, and emails.

Responsibilities include maintaining registers, audit trails, and chasing missing sign-offs, plus documenting recurring processes to ensure

Qualifications

• Experience in document control, project coordination, or records management.
• Ability to build a document-control system from scratch.
• Discretion with confidential financial and legal documents.

Responsibilities

• Set up and run a centralized document-control system with filing structure, naming and numbering conventions, version control, and access permissions.
• Serve as the single source of truth for project records including approvals, drawings, memorandums, invoices, and emails.
• Maintain document registers and audit trails and chase missing sign-offs.
• Document recurring processes to provide traceable project histories.
• Coordinate with engineering, finance, legal, and procurement to collect, validate, and distribute documents and support audits.

Skills

Strong organizational skills

Attention to detail

Tools

Google Workspace

MS Office

Job description

Job Description

• Set up and run a centralized document-control system — filing structure, naming / numbering conventions, version control, and access permissions.
• Serve as the single source of truth for all project records: management approvals and sign-offs, design / detailed / layout drawings, memorandums, agreements, invoices and tax invoices, and important email correspondence.
• Maintain document registers and a clear audit trail (drawings, contracts, approvals, financials), and chase down missing sign-offs.
• Document our recurring processes — e.g. site scouting and approval workflows — so each project has a traceable history.
• Coordinate across engineering / automation, finance, legal, and procurement to collect, validate, and distribute documents, and support audits.

Requirements

• Strong organizational skills and attention to detail, with the ability to build a document-control system from scratch.
• Experience in document control, project coordination, or records management, and proficiency with Google Workspace / MS Office.
• Discretion in handling confidential financial and legal documents.
• Engineering / construction / EPC document-control experience is a plus, but not required.