Document Specialist

Smoore Technology Indonesia; Pandaan; On-site; IDR 66,960,000 - 89,280,000; Full time

Job summary

Smoore Technology Indonesia is seeking a detail-oriented Document Control Specialist to manage and archive internal and external documents, ensuring accuracy and security. The role includes implementing the document management system and supporting audit activities in a manufacturing environment.

You will maintain controlled copies, generate performance reports, and collaborate with cross-functional teams while using English as the working language.

Qualifications

• Bachelor’s degree or above.
• At least 1 year related experience.
• Fluent in English; English as working language.
• Basic knowledge of data analysis using MiniTab or similar tools.
• Proficient in MS Office operations.
• Experience in Manufacturing/FMCG/Pharmaceutical industries.
• Able to support Audit Management activities.
• Basic understanding of ISO 9001.

Responsibilities

• Document control management (receiving, reviewing, verifying, distributing, archiving, scrapping, sorting, cataloguing, supervision).
• Communicate and implement document management system requirements.
• Support for internal and external audit processes.
• Identify, archive and maintain genuine controlled copies of documents in designated secure places and electronic systems.
• Archive, classify storage, and conduct periodic destruction of expired documents.
• Compile performance reports on work results, problem solving, improvement plans, and project progress.

Skills

Fluent in English

Data analysis

Education

Bachelor's degree or above

Tools

MiniTab

MS Office

Job description

JOB DESCRIPTIONS

1. Document control management (receiving, reviewing, verifying, distributing, archiving, scrapping, sorting, cataloguing, supervision), both internal and external documents.


2. Communicate and implement document management system requirements.


3. Participate and fully support for the completing of internal and external audit process.


4. Identifying, archiving and maintaining the genuine and controlled copies of documents in designated secure place and electronic documents in E-DOC System as a platform that stores electronic controlled document.


5. Archiving, classifying storage, and conducting periodic destruction according to the storage period for expired documents.


6. Compile performance reports that include work results, problem solving, improvement plans, and progress of projects/ assignments carried out in the department accurately and within the specified time.

REQUIREMENTS :

• Bachelor Degree or above


• Have 1+ year related experience


• Fluent in English, can be used as working language


• Have basic knowledge or ability on Data Analysis, using MiniTab or other tools


• Should be fluent on Ms. Office operation


• Have experiences on Manufacturing/FMCG/Pharmaceutical industry


• Able to support Audit Management activity


• Have basics understanding of ISO9001