Purchasing Admin

PT BEAN STAR INDONESIA; Jakarta Utara; On-site; IDR 55,800,000 - 89,280,000; Full time

Job summary

PT BEAN STAR INDONESIA is seeking a detail-oriented Purchasing Admin to handle PO creation, documentation, and reporting in Jakarta. You will coordinate with suppliers and internal teams to ensure timely deliveries and accurate records, while supporting payments and documentation through the Finance team.

This role requires a Diploma (D3) and 1–3 years of relevant experience. The position is based in North Jakarta with potential relocation to Sabang, Central Jakarta after office transition is

Qualifications

• Minimum Diploma (D3) degree in any relevant field.

Responsibilities

• Prepare and issue Purchase Orders (PO) based on approved purchase requests from relevant departments.
• Maintain accurate and well-organized purchasing documents, including invoices, receipts, delivery notes, and other supporting documents.
• Prepare regular purchasing reports, including purchase costs, quantities, and transaction records.
• Monitor and follow up on purchase orders to ensure timely delivery of goods.
• Verify that received goods are in accordance with the approved specifications, samples, quantities, and purchase orders.
• Coordinate with suppliers regarding order status, delivery schedules, and purchasing documentation.
• Prepare and submit payment requests and supporting documents to the Finance team in a timely manner.
• Maintain accurate purchasing records and ensure all purchasing activities are properly documented.
• Coordinate with internal departments and suppliers to resolve any discrepancies related to orders, deliveries, or documentation.

Skills

Fast Learner

Attention to Detail

Communication Skills

Time Management

Fast-Paced Working Ability

Administrative Skills

Computer Literacy

Education

Diploma (D3)

Tools

Microsoft Excel

Job description

Prepare and issue Purchase Orders (PO) based on approved purchase requests from relevant departments.

Maintain accurate and well-organized purchasing documents, including invoices, receipts, delivery notes, and other supporting documents.

Prepare regular purchasing reports, including purchase costs, quantities, and transaction records.

Monitor and follow up on purchase orders to ensure timely delivery of goods.

Verify that received goods are in accordance with the approved specifications, samples, quantities, and purchase orders.

Coordinate with suppliers regarding order status, delivery schedules, and purchasing documentation.

Prepare and submit payment requests and supporting documents to the Finance team in a timely manner.

Maintain accurate purchasing records and ensure all purchasing activities are properly documented.

Coordinate with internal departments and suppliers to resolve any discrepancies related to orders, deliveries, or documentation.

Specific Skills

Fast Learner: Able to quickly understand and adapt to company systems, software, and purchasing procedures.

Attention to Detail: Highly accurate and organized in recording, checking, and maintaining purchasing documents and transactions.

Communication Skills: Able to communicate and coordinate effectively with internal teams and suppliers.

Time Management: Able to manage multiple purchasing requests and administrative tasks efficiently.

Fast-Paced Working Ability: Comfortable working under tight deadlines and handling multiple priorities.

Administrative Skills: Strong ability to organize documents, maintain records, and prepare accurate reports.

Computer Literacy: Proficient in Microsoft Office, particularly Microsoft Excel, and comfortable learning new systems or applications.

Requirements

Minimum Diploma (D3) degree in any relevant field.

1–3 years of experience as a Purchasing Admin or in a similar purchasing/procurement administrative role.

Good administrative, documentation, and data management skills.

Proficient in Microsoft Office, especially Microsoft Excel.

Detail-oriented, well-organized, and able to work accurately in a fast-paced environment.

Good communication skills in English, both written and verbal.

Good communication and coordination skills with internal teams and suppliers.

Willing to be temporarily assigned to PIK, North Jakarta.

Willing to be permanently based in Sabang, Central Jakarta once the office/location transition is completed.