Purchasing Specialist (Mandarin Speaker)

PT. LIXING LABOUR SERVICE; Jakarta Utara; On-site; IDR 66,960,000 - 122,760,000; Full time

Job summary

PT. LIXING LABOUR SERVICE seeks a Purchasing Internal/Administrator to manage purchasing administration, supplier coordination, invoice processing, and document handling for procurement across office and project sites.

The role requires a Diploma or Bachelor's degree, Mandarin fluency, and at least 1 year in purchasing or procurement. Proficiency in Excel and Office is essential for handling records and reports.

Qualifications

• Diploma or Bachelor’s degree in a related field.
• Mandarin fluency for workplace communication.
• 1+ year of purchasing or procurement experience preferred.
• Proficient in Excel and Microsoft Office.
• Detail-oriented and well-organized.

Responsibilities

• Prepare, input, archive, and maintain PO documents, contracts, price quotations, BOQ, and inventories.
• Maintain material data and supplier lists with details.
• Coordinate with suppliers and verify specifications and quantities.
• Monitor material arrivals and create receipt records.
• Process invoices and coordinate with finance for payments.
• Collect and archive material information including certificates.
• Create purchasing statistics and periodic reports.
• Manage receipt and dispatch of documents and assist teams.
• Assist with order changes, additions or cancellations.
• Complete other internal purchasing tasks as assigned.

Skills

Mandarin fluency

Excel proficiency

Office suite

Document management

Attention to detail

Education

Diploma or Bachelor’s degree

Job description

Purchasing Internal / Purchasing Admin position responsible for managing purchasing administration, supplier coordination, invoice processing, and document management for procurement activities across office and project locations.

Key responsibilities

Prepare, input, archive, and maintain Purchase Order (PO) documents, contracts, price quotations, BOQ (Bill of Quantities), and material inventory lists, ensuring all documents are complete and traceable

Maintain material data and supplier lists including material names, specifications, quantities, unit prices, delivery batches, order numbers, arrival dates, receipt status, invoices, and payment records

Coordinate with suppliers, collect and organize price quotations, manage document correspondence, and verify material specifications, models, and quantities

Monitor material arrivals, collect shipping documents, assist field teams in preparing material receipt documents, and create receipt records

Collect and verify invoices, record them in invoice lists, prepare payment submission documents, and coordinate with finance team for payment processing

Collect and archive material information including product parameters, quality inspection documents, compliance certificates, and country of origin documents

Create purchasing statistics including purchase quantities, arrived goods, pending goods, and payment values (completed and pending), and prepare periodic reports

Manage receipt and dispatch of documents, scanning, and archiving by category; assist project, field, and finance teams in retrieving required purchasing documents

Assist in preparing documents related to order changes, order additions or reductions, and order cancellations

Complete other internal purchasing administration tasks assigned by supervisor

About you

Minimum Diploma/Bachelor’s degree (D3/S1), preferably in Business Administration, Management, Accounting, or a related field.

Fluent in Mandarin, particularly for workplace communication with supervisors and suppliers.

At least 1 year of experience in purchasing, purchasing administration, procurement administration, or project administration is highly preferred.

Proficient in Microsoft Excel and Microsoft Office.

Detail-oriented, well-organized, and capable of managing a large volume of documents.