Purchasing Specialist

PT Xun Wei International; Jakarta Utara; On-site; IDR 72,540,000 - 117,180,000; Full time

Job summary

PT Xun Wei International in Jakarta Raya is seeking a Purchasing Specialist to join our team in a full-time capacity. You will source, procure, and manage inventory to support manufacturing and logistics operations, ensuring cost-efficiency, quality, and timely delivery of materials across the organization.

The role requires a Diploma or Bachelor’s degree (or higher) in related fields, with experience in purchasing or business coordination.

Qualifications

• Diploma or degree in supply chain, purchasing, business, or related fields.
• Experience in purchasing or business coordination required.
• Proficiency in Microsoft Office, especially Excel, for records and analysis.

Responsibilities

• Source, procure, and manage supplier relationships and quotations.
• Place purchase orders, confirm delivery schedules and quantities.
• Verify goods receiving, inspection, and resolve shortages or quality issues.
• Maintain contracts, quotations, and purchasing records.
• Monitor costs and seek value through supplier selection.
• Coordinate with internal departments on material requirements and progress.
• Handle invoicing documents and assist with settlements with Finance.
• Prepare purchasing analysis reports and monitor market conditions.

Skills

Communication

Negotiation

Time management

Problem-solving

Detail-oriented

Cost-conscious

Education

Diploma (D3) / Bachelor’s degree (S1) or above

Supply Chain / Purchasing / Business major

Tools

Microsoft Office / Excel

Job description

About the role We are seeking a Purchasing Specialist to join PT Xun Wei International in Jakarta Raya. This is a full-time position that plays a critical role in our supply chain operations. As a Purchasing Specialist, you will be responsible for sourcing, procuring, and managing inventory to ensure our manufacturing and logistics operations run smoothly and efficiently. This role is essential to maintaining cost-effectiveness, quality standards, and timely delivery of materials and products across our organisation.

Job Responsibilities

Responsible for supplier development, screening, evaluation, and daily relationship management. Communicate with suppliers regarding quotations, price comparisons, price negotiations, and follow up on quotations.

Place purchase orders according to requirements. Confirm delivery schedules, specifications, and quantities, and follow up on the entire order process from production and shipment to delivery.

Follow up on goods receiving and inspection, verify quantities and quality, and handle issues such as shortages, damaged goods, and quality problems.

Organize and maintain purchase contracts, quotations, documents, and purchasing records, ensuring proper data recording and filing.

Control purchasing costs by continuously comparing prices, finding better-value suppliers and sources, and managing purchasing risks.

Coordinate with internal departments to confirm material requirements, update delivery progress, and promptly report any supply-related issues.

Handle reconciliation and invoice-related documents and cooperate with the Finance Department to complete purchasing settlements.

Regularly review market conditions, collect product price information, and prepare purchasing analysis reports.

Qualifications

Diploma (D3) / Bachelor's degree (S1) or above. Majors in Supply Chain, Purchasing, Business, or related fields are preferred.

Experience in purchasing or business coordination is required. Familiarity with quotation, purchasing order, and supplier management processes is preferred.

Proficient in Microsoft Office, especially Excel for maintaining purchasing records and preparing quotation comparison tables.

Strong communication and negotiation skills, detail-oriented, rigorous, and cost-conscious, with the ability to closely follow up on order details.

Strong problem-solving skills, with the ability to independently coordinate and resolve delivery or quality issues.

Honest, responsible, and well-organized, with good time management skills and the ability to follow up on orders in a timely manner.

Basic Chinese listening and speaking skills are preferred.