Purchasing Officer

PT Grandville Food Indonesia; Sidoarjo; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

PT Grandville Food Indonesia is seeking a detail-oriented Purchasing/Procurement Specialist to manage sourcing, negotiation, and supplier relationships for raw materials, packaging, and production supplies in our fast-growing manufacturing environment.

You will oversee the end-to-end purchasing process from PR to PO, monitor lead times, and implement cost-saving strategies while upholding ethics and accuracy under deadlines.

Qualifications

• Bachelor’s degree in Management, Accounting, Industrial Engineering, Supply Chain Management, Logistics or related field.
• Minimum 2 years of experience in Purchasing/Procurement; manufacturing background preferred.
• Strong understanding of the purchasing process from PR to PO and goods receipt.
• Excellent negotiation on price, payment terms, lead time, MOQ and delivery terms.
• Experience sourcing and evaluating suppliers/vendors for raw materials, packaging, spare parts and production supplies.
• Proficient in Microsoft Excel/Google Sheets for price comparisons, PO monitoring and reports.
• ERP or Purchasing Systems experience is a plus.
• Strong analytical, communication, negotiation, and problem-solving skills.
• Detail-oriented with accuracy in quotations, specs, quantities, POs, invoices and documents.
• Ability to work under deadlines with high transaction volumes in a fast-paced startup.

Responsibilities

• Purchasing & Procurement: manage PR, supplier sourcing, quotation, price comparison, negotiation, to PO.
• Ensure purchases meet specifications, budgets, quantities and timelines.
• Monitor POs from issue to goods receipt.
• Supplier & Vendor Management: source, evaluate, and develop new suppliers.
• Negotiate pricing, payment terms, MOQ, lead time, quality and delivery terms.
• Monitor supplier performance on price, quality, delivery, and service level.
• Coordinate with PPIC, Production, Warehouse, Finance to fulfill purchasing requirements.
• Cost Control & Efficiency: monitor market prices and identify savings opportunities.
• Documentation & Reporting: maintain PR, quotations, POs and delivery docs; prepare reports.
• Process Improvement: identify opportunities to improve purchasing processes for efficiency and scalability.

Skills

Purchasing/Procurement

Purchasing process

Supplier sourcing

Negotiation

Excel/Google Sheets

ERP systems

Education

Bachelor’s degree in Management, Accounting, Industrial Engineering, Supply Chain Management, Logistics

Tools

ERP systems

Job description

Bachelor’s degree in Management, Accounting, Industrial Engineering, Supply Chain Management, Logistics, or a related field.

Minimum 2 years of experience in Purchasing/Procurement; experience in a manufacturing company is preferred.

Good understanding of the purchasing process, from Purchase Requisition (PR), quotation, price comparison, Purchase Order (PO), to goods receipt.

Strong negotiation skills in price, payment terms, lead time, MOQ, and delivery terms.

Experienced in sourcing and evaluating suppliers/vendors.

Good understanding of purchasing for raw materials, packaging materials, spare parts, production supplies, and operational needs.

Proficient in Microsoft Excel/Google Sheets for price comparisons, PO monitoring, and purchasing reports.

Experience using ERP or Purchasing Systems is an advantage.

Strong analytical, communication, negotiation, and problem-solving skills.

Detail-oriented and accurate in reviewing quotations, specifications, quantities, POs, invoices, and supporting documents.

Able to work with deadlines, high transaction volumes, and changing business priorities.

High integrity, with strong awareness of procurement ethics, confidentiality, and objective vendor selection.

Adaptive and able to work effectively in a fast-paced startup environment.

Proactive and capable of identifying opportunities to improve purchasing processes and achieve cost efficiency.

Qualifications

• Bachelor’s degree in Management, Accounting, Industrial Engineering, Supply Chain Management, Logistics, or a related field.

• Minimum 2 years of experience in Purchasing/Procurement; experience in a manufacturing company is preferred.

• Good understanding of the purchasing process, from Purchase Requisition (PR), quotation, price comparison, Purchase Order (PO), to goods receipt.

• Strong negotiation skills in price, payment terms, lead time, MOQ, and delivery terms.

• Experienced in sourcing and evaluating suppliers/vendors.

• Good understanding of purchasing for raw materials, packaging materials, spare parts, production supplies, and operational needs.

• Proficient in Microsoft Excel/Google Sheets for price comparisons, PO monitoring, and purchasing reports.

• Experience using ERP or Purchasing Systems is an advantage.

• Strong analytical, communication, negotiation, and problem-solving skills.

• Detail-oriented and accurate in reviewing quotations, specifications, quantities, POs, invoices, and supporting documents.

• Able to work with deadlines, high transaction volumes, and changing business priorities.

• High integrity, with strong awareness of procurement ethics, confidentiality, and objective vendor selection.

• Adaptive and able to work effectively in a fast-paced startup environment.

• Proactive and capable of identifying opportunities to improve purchasing processes and achieve cost efficiency.

Key Responsibilities

1. Purchasing & Procurement

• Manage the purchasing process from Purchase Requisition (PR), supplier sourcing, quotation, price comparison, negotiation, to Purchase Order (PO).

• Ensure purchases are made according to approved specifications, budgets, quantities, and required timelines.

• Monitor purchase orders from issuance until goods are received.

2. Supplier & Vendor Management

• Source, evaluate, and develop new suppliers based on the company’s requirements.

• Maintain professional relationships with existing suppliers.

• Negotiate pricing, payment terms, MOQ, lead time, quality, and delivery terms.

• Monitor and evaluate supplier performance based on price, quality, delivery, and service level.

• Follow up and resolve supplier-related issues, including delays, shortages, and product discrepancies.

3. Manufacturing Procurement

• Ensure the availability of raw materials, packaging materials, production supplies, spare parts, and operational requirements.

• Coordinate with PPIC, Production, Warehouse, Finance, and related departments to ensure purchasing requirements are fulfilled on time.

• Monitor material lead times and outstanding POs to prevent disruption to production activities.

• Identify potential stock shortages or supply risks and coordinate appropriate actions.

4. Cost Control & Efficiency

• Monitor market prices and purchasing trends for key materials and supplies.

• Identify opportunities for cost savings through negotiation, alternative suppliers, and purchasing optimization.

• Ensure purchasing decisions consider price, quality, lead time, and total cost, rather than price alone.

• Monitor purchasing activities against the approved budget and company policies.

5. Documentation & Reporting

• Maintain complete and accurate purchasing documentation, including PR, quotation, quotation comparison, PO, delivery documents, and supporting documents.

• Maintain accurate purchasing data in the company’s system.

• Prepare regular reports covering outstanding POs, purchasing value, supplier performance, and cost savings.

6. Coordination & Process Improvement

• Coordinate with PPIC, Production, Warehouse, Finance, Accounting, and requesting departments regarding purchasing requirements.

• Resolve purchasing, supplier, delivery, quality, and documentation issues.

• Identify opportunities to improve purchasing processes to make them more efficient, controlled, and scalable.

• Perform other duties related to Purchasing/Procurement as required by the company.

Grandville Abon is Indonesia's first beef floss with a crunchy texture. Made from real beef and chicken, with the highest quality spices and no MSG or preservatives, it's perfect as a side dish for your little one.

Grandville Abon is Indonesia's first beef floss with a crunchy texture. Made from real beef and chicken, with the highest quality spices and no MSG or preservatives, it's perfect as a side dish for your little one.