Purchasing Admin Staff

FACETOLOGY; Jakarta Selatan; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

FACETOLOGY is seeking a procurement professional to manage the PO process, maintain PM/FG purchasing records, and ensure timely delivery of materials.

The role requires 1–3 years in purchasing/procurement, strong Excel and ERP skills, and solid vendor management capabilities to optimize cost and efficiency within the beauty industry.

Qualifications

• Bachelor’s degree in a related field (Supply Chain, Business Admin, Industrial Eng).
• 1–3 years in Purchasing/Procurement within cosmetics, FMCG, or manufacturing preferred.
• Advanced Excel skills: VLOOKUP/XLOOKUP, Pivot Tables, Data Validation, dashboards.

Responsibilities

• Manage the PO process from creation to issuance to vendors.
• Maintain and organize PM and FG purchasing documents.
• Monitor shipments to ensure PM and FG are delivered on time and in full; update shipment data in the system.
• Verify supplier invoices against Delivery Orders and POs.
• Manage rejected/returned PM and FG materials with proper documentation and follow-up actions.

Skills

Excel proficiency

Vendor management

PO processing

Negotiation

ERP systems

Education

Bachelor’s degree in Supply Chain Management

Tools

Odoo

SAP

Accurate

Job description

#BeOneofOurFaces!Joining FACETOLOGY means becoming part of a dynamic beauty brand. We are a human-centric environment, driven by the purpose of enhancing quality of life through our products.

• Manage the Purchase Order (PO) process, including creating, processing, and issuing POs to vendors.
• Maintain and organize all Packaging Material (PM) and Finished Goods (FG) purchasing documents.
• Monitor shipments and ensure PM and FG are delivered on time and in full.Input and update PM and FG shipment information in the system.
• Verify and validate supplier invoices against supporting documents, including Delivery Orders and Purchase Orders.
• Manage and monitor rejected and returned PM and FG materials, ensuring proper documentation and follow-up actions.

• Bachelor’s degree in Supply Chain Management, Business Administration, Industrial Engineering, or a related field.
• Minimum 1–3 years of experience in Purchasing/Procurement, preferably within the beauty, cosmetics, FMCG, or manufacturing industry.
• Advanced proficiency in Microsoft Office, particularly Microsoft Excel, including VLOOKUP/XLOOKUP, Pivot Tables, Data Validation, basic dashboard creation, and other advanced Excel formulas.
• Strong understanding of inventory control processes, including stock movement, inbound & outbound transactions, stock opname, and inventory reconciliation.
• Proficient in using ERP and Inventory Management Systems such as Odoo, SAP, Accurate, or similar platforms.
• Strong negotiation, communication, and vendor management skills.
• Honest, detail-oriented, and highly accurate when working with numerical data.