Admin Purchasing

PT Mitra Sukses Bersama Distribusindo; Jakarta Utara; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

PT Mitra Sukses Bersama Distribusindo is seeking a detail-oriented Purchasing Administrator to support internal departments with timely procurement, supplier sourcing, and accurate documentation.

You will manage PRs, issue POs, negotiate with suppliers, coordinate with Finance, and prepare regular purchasing reports while ensuring compliance with company policies.

Qualifications

• Bachelor's degree in business-related field.
• 1–3 years of experience in Purchasing/Procurement (fresh grads with relevant internship welcome).
• Familiarity with procurement processes and supplier negotiations.
• Strong administrative and documentation skills.
• Proficient with Excel, Microsoft Office, Google Sheets, and ERP systems.
• Ability to work under pressure and manage multiple priorities.

Responsibilities

• Process PRs from internal departments.
• Prepare and issue POs based on approved requests.
• Source suppliers and compare quotations to obtain best value.
• Monitor purchase orders and ensure on-time delivery.
• Coordinate with Finance regarding vendor payments and purchasing documentation.
• Maintain and organize purchasing documents (quotations, POs, invoices, delivery notes).
• Build relationships with suppliers and support vendor evaluations.
• Prepare periodic purchasing reports and data.
• Ensure all procurement activities comply with company policies and procedures.

Skills

Procurement knowledge

Supplier negotiations

Documentation

Excel

ERP systems

Communication

Time management

Attention to detail

Education

Bachelor's degree in Business Administration/Management/Accounting/Supply Chain

Tools

Microsoft Office

Google Sheets

ERP/Procurement Systems

Job description

Process Purchase Requests (PR) from internal departments

Prepare and issue Purchase Orders (PO) based on approved requests

Source suppliers and compare quotations to obtain the best value in terms of price, quality, and delivery

Monitor purchase orders and ensure on-time delivery from suppliers

Coordinate with Finance regarding vendor payments and purchasing documentation

Maintain and organize purchasing documents, including quotations, POs, invoices, and delivery notes

Build and maintain good relationships with suppliers while supporting vendor performance evaluations

Prepare periodic purchasing reports and purchasing data

Ensure all procurement activities comply with company policies and procedures

About you

Bachelor's Degree in Business Administration, Management, Accounting, Supply Chain, or a related field

1–3 years of experience in Purchasing, Procurement, or Purchasing Administration (fresh graduates with relevant internship experience are welcome to apply)

Good understanding of procurement processes, supplier negotiations, and purchasing administration

Proficient in Microsoft Excel, Microsoft Office, Google Sheets, and ERP or Procurement Systems

Strong administrative, organizational, and documentation skills

Good communication and negotiation skills

Able to work under pressure and manage multiple priorities

High level of integrity, accuracy, and attention to detail