PT Duta Marine

PT Duta Marine; Indonesia; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

PT Duta Marine is seeking a Site Secretary to support daily site administration, document control, and coordination of meetings at our Indonesia project. The role requires strong Microsoft Office skills and clear communication.

You will manage correspondence, maintain logs and minutes, greet visitors, and assist with travel arrangements. This position offers a hands-on environment and opportunities to contribute to project efficiency on site.

Qualifications

• Bachelor’s degree in business administration, secretarial science, or related field.
• Strong command of Microsoft Office (Excel, Word, PowerPoint) and digital document platforms.
• Clear verbal and written skills in local languages and English for drafting official correspondence.
• Excellent organization and multitasking abilities; meet reporting deadlines and stay calm under pressure.
• High level of discretion when handling confidential project, contractor, or personnel data.

Responsibilities

• Correspondence & Communication: Answer phone calls, direct inquiries, and manage incoming/outgoing emails, mail, and site memos.
• Document & Record Control: Type, format, and archive site reports, daily logs, meeting minutes, and safety documentation.
• Meeting & Schedule Coordination: Arrange site progress meetings, book conference rooms, and maintain the project manager’s calendar.
• Visitor & Site Reception: Greet clients, inspectors, and subcontractors, register site visitors, and issue safety or access passes.
• Office & Supply Management: Monitor stock levels of office stationery, PPE forms, and pantry supplies, placing orders as needed.
• Logistics & Travel Support: Assist with local transport coordination, travel arrangements, and site event organization.

Skills

Communication

Organization

Discretion

Multitasking

Education

Bachelor’s degree in business administration/secretarial science

Tools

Microsoft Office

Digital document platforms

Job description

Site Secretary

Required Skills & Qualifications

• Education: bachelor’s degree in business administration, secretarial science, or a related field.
• Software Proficiency: Strong command of Microsoft Office (Excel, Word, PowerPoint) and digital document platforms.
• Communication: Clear verbal and written skills in local languages and English for drafting official correspondence.
• Organization & Multitasking: Ability to track multiple site tasks, meet tight reporting deadlines, and stay calm under pressure.
• Discretion: High level of integrity when handling confidential project, contractor, or personnel data

Key Responsibilities

• Correspondence & Communication: Answer phone calls, direct inquiries, and manage incoming/outgoing emails, mail, and site memos.
• Document & Record Control: Type, format, and archive site reports, daily logs, meeting minutes, and safety documentation.
• Meeting & Schedule Coordination: Arrange site progress meetings, book conference rooms, and maintain the project manager’s calendar.
• Visitor & Site Reception: Greet clients, inspectors, and subcontractors, register site visitors, and issue safety or access passes.
• Office & Supply Management: Monitor stock levels of office stationery, personal protective equipment (PPE) forms, and pantry supplies, placing orders as needed.
• Logistics & Travel Support: Assist with local transport coordination, travel arrangements, and site event organization.