Loker PT Duta Marine

Hembusan; Kepulauan Riau; On-site; IDR 55,800,000 - 89,280,000; Full time

Job summary

PT Duta Marine in Indonesia seeks a Site Secretary to act as the administrative backbone of field locations, supporting project managers, engineers, and visiting stakeholders with organized communications and documentation.

The role requires a bachelor’s degree, strong MS Office skills, bilingual English and local languages, high integrity, and the ability to manage multiple tasks under strict deadlines in an industrial setting.

Qualifications

• Bachelor’s degree in Business Administration or Secretarial Science.
• Strong proficiency in Word, Excel, PowerPoint and digital document systems.
• Excellent verbal and written English and local language communication.

Responsibilities

• Manage incoming calls and correspondence; filter inquiries and route them appropriately.
• Draft, format and archive site reports, logs and meeting minutes.
• Coordinate site meetings, agendas and calendar for the resident PM.
• Greet visitors, manage registrations and security passes.
• Monitor office supplies and PPE documentation; initiate reorders.
• Coordinate local travel, accommodation and logistics for site personnel.

Skills

Verbal & written communication

Organizational skills

Discretion & confidentiality

Cross-functional coordination

Education

Bachelor’s degree in Business Administration

Secretarial Science or related discipline

Tools

MS Office Suite

Document management platforms

Job description

##### Job Description# Career Opportunity: Site Secretary at PT Duta MarineStepping into a dynamic career within the maritime, offshore, and oil and gas sectors requires precision, adaptability, and sharp organizational skills. PT Duta Marine, a prominent private limited company specializing in comprehensive marine and offshore solutions, is currently expanding its operational support team. Known for delivering fully integrated operations and maintenance services for critical floating assets such as FPSOs, FSOs, LNG carriers, and tugboats, the company demands top-tier administrative talent to keep its field projects running seamlessly. If you possess a keen eye for detail and thrive in a fast-paced industrial environment, the open position for a **Site Secretary** offers an exceptional pathway to grow your professional expertise.## Core Qualifications and Required SkillsTo excel in this demanding operational role, candidates must meet specific educational benchmarks and demonstrate a robust set of technical and interpersonal competencies. PT Duta Marine looks for professionals who can balance administrative rigor with high-level communication.\\* **Educational Background:** A completed bachelor’s degree in Business Administration, Secretarial Science, or a closely related discipline. \\* **Software Literacy:** Advanced proficiency in the Microsoft Office suite (specifically Word, Excel, and PowerPoint) alongside a strong aptitude for navigating digital document management platforms. \\* **Communication Mastery:** Exceptional verbal and written communication abilities in both English and local languages, essential for drafting precise official correspondence and reports. \\* **Organizational Resilience:** The capacity to manage concurrent site-based tasks, adhere to strict reporting deadlines, and maintain composure under high-pressure industrial conditions. \\* **Professional Discretion:** Uncompromising integrity and confidentiality when managing sensitive project documents, contractor agreements, and personnel records.## Primary Responsibilities and Daily DutiesAs a Site Secretary at PT Duta Marine, you will act as the administrative backbone of the field location. Your daily routines will directly support project managers, engineers, and visiting stakeholders, ensuring that communication channels remain open and organized.1. Communication and Correspondence Management \\* Handle incoming phone calls, route inquiries appropriately, and filter internal and external communications. \\* Manage official correspondence, including incoming and outgoing emails, postal mail, and internal site memos.2. Documentation and Record Control \\* Draft, format, and archive essential site reports, daily operational logs, and formal meeting minutes. \\* Maintain rigorous organization of safety documentation and compliance records.3. Schedule and Meeting Coordination \\* Coordinate site progress meetings, reserve conference facilities, and handle all calendar management for the resident project manager. \\* Ensure all meeting participants have the necessary agendas, reports, and digital materials in advance.4. Visitor Reception and Site Security \\* Welcome visiting clients, regulatory inspectors, and subcontractors to the facility. \\* Oversee visitor registration protocols and issue appropriate safety clearances and access passes.5. Office Administration and Supply Chain \\* Monitor inventory levels for administrative stationery, Personal Protective Equipment (PPE) documentation, and pantry necessities. \\* Initiate reorders proactively to prevent operational shortages at the site.6. Travel and Logistics Support \\* Coordinate local transportation needs, accommodation bookings, and travel itineraries for site personnel. \\* Assist in organizing corporate events, site workshops, and team-building gatherings.Embark on a rewarding professional journey with PT Duta Marine and contribute to the backbone of Indonesia’s thriving offshore and energy industry by applying your administrative expertise where it matters most.