Loker PT Duta Marine

Kastil.co Holding Enterprise; Kepulauan Riau; On-site; IDR 60,000,000 - 120,000,000; Full time

Job summary

PT Duta Marine seeks a detail-oriented Site Secretary to support administrative operations on offshore and onshore projects. The role requires a bachelor’s degree in Business Administration or Secretarial Science, strong Microsoft Office skills, and proficient English and local language communication.

You will manage correspondence, records, meetings, and visitor reception while maintaining strict confidentiality.

Qualifications

• Bachelor’s degree in Business Administration, Secretarial Science, or closely related discipline.
• Advanced command of Microsoft Office (Excel, Word, PowerPoint) and digital document management platforms.
• Outstanding verbal and written communication in local languages and English.
• Ability to manage concurrent site tasks and meet reporting deadlines.
• High discretion and confidentiality with sensitive project data and personnel records.

Responsibilities

• Serve as administrative backbone of the site location, facilitating daily workflows.
• Handle telephone inquiries and screen incoming communications; manage emails and internal memos.
• Type, format, and archive site reports and daily logs; transcribe and distribute meeting minutes.
• Coordinate site progress meetings and manage the project manager’s calendar to avoid conflicts.
• Greet external clients, inspectors, and subcontractors; issue visitor passes and safety briefings.
• Monitor office supply levels and place replenishment orders to prevent shortages.
• Coordinate local transport, travel bookings, and site events.

Skills

English proficiency

Verbal and written communication

Organizational agility

Integrity and confidentiality

On-site coordination

Education

Bachelor's degree in Business Administration or Secretarial Science

Tools

Microsoft Office Suite (Excel/Word/PowerPoint)

Digital document management platforms

Job description

# Career Opportunity at PT Duta Marine: Site Secretary VacancyNavigating a career within the dynamic offshore, marine, and oil and gas sectors requires precision, adaptability, and unwavering dedication. PT Duta Marine, a prominent private limited company in Indonesia, stands at the forefront of this demanding industry. Specializing in fully integrated operations and maintenance for Floating Storage and Offloading (FSO) units, Floating Production Storage and Offloading (FPSO) vessels, LNG carriers, and tugboats, the organization boasts an exceptional track record in marine conversion, installation, and asset management.For professionals seeking to build a meaningful career in a high-impact environment, PT Duta Marine currently offers an exciting employment opportunity. The company is actively looking for a detail-oriented professional to fill the **Site Secretary** position. Below is a comprehensive breakdown of the qualifications, core duties, and expectations associated with this role.## Required Skills and QualificationsTo thrive in this fast-paced maritime setting, candidates must possess a robust combination of academic credentials, technical expertise, and interpersonal traits. PT Duta Marine evaluates applicants based on the following criteria:\\* **Educational Background:** A completed bachelor’s degree in Business Administration, Secretarial Science, or a closely related discipline. \\* **Software Proficiency:** Advanced command of the Microsoft Office suite (Excel, Word, PowerPoint) alongside a strong familiarity with digital document management platforms. \\* **Communication Competence:** Exceptional verbal and written proficiency in both local languages and English, essential for drafting official project correspondence and reports. \\* **Organizational Agility:** The capacity to manage concurrent site tasks, adhere to stringent reporting deadlines, and maintain composure during high-pressure situations. \\* **Professional Integrity:** A high standard of discretion and confidentiality when dealing with sensitive project data, contractor agreements, and personnel records.## Key Responsibilities of the Site SecretaryThe Site Secretary serves as the administrative backbone of the operational location, ensuring seamless daily workflows and effective communication channels between field teams and management. The primary duties encompass several key areas:1. Correspondence and Communication Management \\* Handle telephone inquiries, direct phone calls to the appropriate personnel, and screen incoming communications. \\* Manage incoming and outgoing emails, physical mail, and internal site memos efficiently.2. Document and Record Control \\* Type, format, and systematically archive crucial site reports and daily operational logs. \\* Transcribe and distribute meeting minutes while securely storing safety documentation and compliance records.3. Meeting and Schedule Coordination \\* Organize site progress meetings, reserve conference rooms, and ensure attendees are well-prepared. \\* Maintain and update the project manager’s calendar to prevent scheduling conflicts.4. Visitor and Site Reception \\* Greet external clients, regulatory inspectors, and subcontractors with professionalism. \\* Register site visitors and issue appropriate safety briefings and access passes.5. Office and Supply Management \\* Monitor inventory levels for office stationery, Personal Protective Equipment (PPE) documentation forms, and pantry provisions. \\* Place timely replenishment orders to avoid operational shortages.6. Logistics and Travel Support \\* Coordinate local transport arrangements for site personnel and visiting stakeholders. \\* Assist with business travel bookings, accommodations, and the organization of site-specific events.Joining PT Duta Marine as a Site Secretary offers a unique gateway into the specialized maritime and energy sectors. If you match the required criteria and are ready to contribute to large-scale offshore operations, prepare your updated resume and submit your application to become an integral part of this growing industry leader.##### Related DocumentsGoogle Drive DocumentApply Now###### Quick Info**Last Update:** Saturday, October 24, 2026**Category:** Ekonomi Dan BisnisFresh GraduateFull TimeOil & GasS1Sosial Dan HumanioraSWASTAEkonomi Dan BisnisFresh GraduateFull TimeOil & GasS1Sosial Dan HumanioraSWASTA**Location:** Kepulauan Riau**Job Type:** Full Time**Education:** S1**Experience:** 0 - 2 Tahun