Loker PT Duta Marine

Kepulauan.co Holding Group; Indonesia; Sur place; IDR 133 920 000 - 200 880 000; Plein temps

Résumé du poste

PT Duta Marine invites applications for a Site Secretary role to support offshore operations with precision and discretion. You will manage correspondence, document control, meeting coordination, site reception, and logistics across multiple departments, ensuring timely reporting and compliance with safety procedures.

The successful candidate holds a bachelor’s degree in Business Administration or Secretarial Science, excels in MS Office, and communicates fluently in English and local languages,

Qualifications

• Bachelor’s degree in Business Administration or Secretarial Science.
• Strong MS Office proficiency and document management skills.
• Excellent written and verbal communication in English and local language.

Responsabilités

• Handle correspondence, phone calls, and emails with accuracy and timeliness.
• Type, format, and archive site reports, meeting minutes, and safety docs.
• Coordinate site progress meetings and calendar planning for project managers.
• Welcome visitors, manage registrations, and issue safety passes.
• Track office supplies and PPE documentation; initiate reorders.
• Coordinate local transport and business travel for site activities.

Connaissances

MS Office Suite

English & local languages

Document management

Meeting coordination

Discretion & integrity

Formation

Bachelor’s degree in Business Administration or Secretarial Science

Description du poste

# PT Duta Marine Site Secretary Career Opportunity: Shape Your Future in the Offshore IndustryStepping into a dynamic career within the maritime, offshore, and oil and gas sectors requires precision, adaptability, and high-level organizational talent. PT Duta Marine stands as an industry leader, delivering fully integrated operations and maintenance services for complex offshore floating assets—including FSO, FPSO, FPU, MOPU, FSRU, LNG Carriers, AHTS, and tugboats—alongside a proven track record in conversion and installation projects.For ambitious professionals seeking a rewarding administrative career in a fast-paced environment, PT Duta Marine is currently hiring for a **Site Secretary**. This role places you at the heart of critical offshore operations, where your efficiency and attention to detail directly contribute to project success. ## Required Skills and QualificationsTo thrive in this demanding site-based position, candidates must meet specific professional standards and demonstrate a robust skill set:\\* **Educational Background:** A bachelor’s degree in Business Administration, Secretarial Science, or a closely related discipline. \\* **Software Proficiency:** Advanced command of the Microsoft Office Suite (Excel, Word, PowerPoint) paired with the ability to navigate digital document management platforms seamlessly. \\* **Communication Mastery:** Exceptional verbal and written communication skills in both local languages and English, essential for drafting precise official correspondence. \\* **Organization and Multitasking:** Proven capability to juggle multiple site-level tasks simultaneously, adhere to strict reporting deadlines, and maintain composure under pressure. \\* **Discretion and Integrity:** Unwavering professional ethics when managing sensitive project details, contractor agreements, and personnel records. ## Key Responsibilities of the Site SecretaryAs a Site Secretary at PT Duta Marine, your daily contributions ensure smooth administrative operations and effective communication across all departments. Your core duties include the following:1. Correspondence and Communication \\* Handle incoming phone calls, route inquiries to the appropriate personnel, and manage all incoming and outgoing emails, postal mail, and internal site memos.2. Document and Record Control \\* Type, format, and securely archive essential site reports, daily operational logs, meeting minutes, and critical safety documentation.3. Meeting and Schedule Coordination \\* Organize site progress meetings, reserve conference facilities, and meticulously manage the project manager's calendar to prevent scheduling conflicts.4. Visitor and Site Reception \\* Welcome incoming clients, external inspectors, and subcontractors, oversee visitor registration procedures, and issue necessary safety briefings or access passes.5. Office and Supply Management \\* Track inventory levels for office stationery, personal protective equipment (PPE) documentation, and pantry items, initiating reorders proactively as required.6. Logistics and Travel Support \\* Coordinate local transportation, arrange business travel itineraries, and assist with the planning and execution of site-based events and gatherings. ## Why Build Your Career with PT Duta Marine?Working with PT Duta Marine offers unparalleled exposure to the specialized marine and oil and gas industries. You will collaborate with seasoned engineers, project managers, and industry experts, gaining invaluable insights into large-scale offshore operations. If you possess the organizational prowess, technical fluency, and dedication needed to excel in a high-stakes environment, submit your application today and take the next significant step in your professional journey.